Administrative Coordinator 3

About this Job The Administrative Coordinator 3 uses independent judgment to perform a wide variety of clerical duties to support Surgical Services and Central Services departments, in accordance with Lallie Kemp Medical Center and department duties in accordance with rules, regulations, and policies. This incumbent works under the direction of the Operating Room Supervisor as well as the LAK Clinical Nurse Leader. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: Accepting Direction: The ability to be open and willing to follow guidance or instructions. Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes. Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers. Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement. Minimum Qualifications Two years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be found here. Job Duties and Other Information Job Duties: Responsible for Surgical Services and Central Services Department. Perform entry, maintenance and deletion of the online PeopleSoft Inventory Receipt Program Move data from receiving tables into appropriate staging areas for both inventory and non-inventory procurements. Perform the online PeopleSoft Put Away Process. Work to resolve and correct all discrepancies within the PeopleSoft Inventory System. Compile daily inventory usage reports and monthly specialized PeopleSoft reports to include but are not limited to, increases/ decreases involved in inventory evaluation of usage, slow moving, and expired items. Work to resolve and correct all discrepancies within the PeopleSoft Inventory System. Collects, reviews, and enters leave documentation, employee schedules, time and attendance records, and payroll-related corrections in accordance with established deadlines and procedures. Physically receives, unloads, transports, and stocks medical-surgical supplies, instruments, and equipment. Attend Educational In-Services, mandatory training, annual competency reviews, and departmental in-services as required by hospital policy and procedure or deemed necessary by supervisor. This incumbent shall possess and maintain a current valid Basic Life Support issued by the American Heart Association. Position-Specific Details: About this job: The Administrative Coordinator 3 is a full-time probational appointment. Work Location: This Administrative Coordinator 3 position is located in the Surgical Services Department. Work Hours: Monday -Friday 8am-4:30pm. Career Progression: This position is not included in the CPG. The selected candidate will be appointed to the position of Administrative Coordinator 3 . How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education).…

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