Administrative Asst III

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us. Employee Benefits: DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page. Review our Top 10 Tips for Success when Applying to State of Texas Jobs. Functional Title: Administrative Asst III Job Title: Administrative Asst III Agency: Dept of State Health Services Department: Region 11 Posting Number: 22795 Closing Date: 04/27/2027 Posting Audience: Internal and External Occupational Category: Community and Social Services Salary Range: $2,953.25 - $3,521.55 Pay Frequency: Monthly Salary Group: TEXAS-A-13 Shift: Day Additional Shift: Telework: Not Eligible for Telework Travel: Up to 35% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Job Location City: HARLINGEN Job Location Address: 601 W SESAME DR Other Locations: MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN YN,YNS Brief Job Description: Under the direct supervision of the Community Health Improvement (CHI) Manager t he Administrative Assistant III performs advanced (journey-level) administrative and clerical support work for the Texas Department of State Health Services (DSHS). Operating under the Community Health Improvement (CHI) unit and Regional Headquarters, this position is responsible for the comprehensive coordination of daily program logistics, fleet tracking, travel documentation, and procurement tracking. The role plays a vital operational part by managing the regional switchboard communication hub, handling sensitive public and client inquiries, coordinating specialized public health appointments (such as car seat safety programs), and planning regional event logistics. Work is performed under general supervision with moderate latitude for the use of initiative and independent judgment. This position also maintains emergency readiness and actively supports the agency’s Continuity of Operations (COOP) or disaster response activations under DSHS Policy OS-3003. Employee maintains an acceptable driving record that meets the standards developed by the Texas Department of Public Safety (DPS) and safely operates either a state owned vehicle or personal vehicle to conduct state business in accordance with DSHS Policy OS-3901, Fleet Operations and Management & Procedures, and Texas motor vehicle, traffic and driving licensing law. Employee must have a valid Class C Texas driver’s license or equivalent license from another state and reliable vehicle. Employee actively participates and/or serves in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Essential Job Functions (EJFs): (40%) • Coordinates and monitors core administrative, logistical, and program operations for the CHI unit to ensure compliance with agency standards and efficient workflow. Coordinates program travel and fleet logistics by processing weekly Travel Requests, arranging state vehicle allocations, tracking vehicle maintenance logs, and auditing weekly e-mileage checklists. Manages incoming and outgoing communications and materials, including sorting and distributing State Office mail, managing certified mail receipts, and coordinating Lone Star overnight courier distributions for the CHI program. Oversees schedule and facility resource allocation by maintaining the master CHI unit meeting calendar, troubleshooting scheduling conflicts, and independently ma…

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