Administrative Asssitant - Field Operations

Job Title: Administrative Assistant - Field Operations Job Summary XNRGY Climate Systems, a North American leader in sustainable design and advanced manufacturing of custom air handling and liquid cooling systems, is seeking a dedicated Administrative Assistant to support our Field Operations team. This role involves providing essential administrative support to ensure smooth daily operations in a dynamic, fast-paced environment. The ideal candidate will be highly organized, proactive, and capable of managing multiple tasks to facilitate effective communication and operational efficiency across our field sites. Responsibilities Assist with scheduling and coordinating field activities, meetings, and appointments. Prepare and manage documentation, reports, and correspondence related to field operations. Support inventory management and procurement processes for field projects. Maintain accurate records of project documentation, equipment logs, and operational data. Serve as a point of contact for internal teams and external partners regarding administrative inquiries. Assist with travel arrangements and logistics for field personnel as needed. Support safety compliance documentation and ensure adherence to company policies. Collaborate with various departments to facilitate communication between office-based staff and field teams. Perform general administrative duties such as data entry, filing, and managing office supplies. Qualifications Proven experience as an administrative assistant or in a similar support role, preferably within operations or manufacturing environments. Excellent organizational skills with the ability to prioritize tasks effectively. Strong communication skills, both written and verbal. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with document management systems. Ability to work independently with minimal supervision while maintaining attention to detail. Adaptability to changing priorities in a fast-growing company environment. Knowledge of safety protocols related to field operations is a plus but not required. Join XNRGY Climate Systems as an Administrative Assistant - Field Operations to contribute to innovative solutions that support mission-critical industries across North America. We value proactive team players committed to operational excellence and sustainable growth. Pay: From $80,000.00 per year Benefits: 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Work Location: In person

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