Administrative Associate or Senior Administrative Associate, College of Liberal and Fine Arts Dean's Office

Location: San Antonio, TX Regular/Temporary: Regular Job ID: 16593 Full/Part Time: Full Time Position Information The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn. Salary Range : Administrative Associate: Up to $44,650 annualized, commensurate with education, experience, and qualifications. Senior Administrative Associate: Up to $51,300 annualized, commensurate with education, experience, and qualifications. Job Type : Full Time Posting Close Date : Applications will be accepted through 11:59 PM CDT on 11/3/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received. Required Application Materials : Resume and Cover Letter are required. Job Details Job Summary Administrative Associate The Administrative Associate is responsible for supporting staff and faculty to ensure smooth office operations. This position involves performing a range of administrative, financial, and coordination tasks while following established policies and procedures. This role requires some independent judgment to manage daily responsibilities effectively. Senior Administrative Associate The Senior Administrative Associate provides high-level support to staff and faculty, ensuring efficient office operations and exercising independent judgment. This role includes a variety of administrative, financial, and coordination tasks. The Senior Administrative Associate ensures that daily operations directly contribute to the college's goals and objectives. Core Responsibilities Administrative Associate Performs a variety of administrative tasks to ensure daily operations run efficiently. Provides proactive feedback to improve workflow. Provides support to new employees and assists with onboarding and workstation setup. Serves as a point of contact for new hires. May coordinate with People Excellence and other departments so new employees have the necessary resources. Acts as the first point of contact, answering phone calls and emails. May help plan and execute internal and external stakeholder engagement, ensuring information is shared through appropriate channels. Supports departmental projects by handling administrative responsibilities, including conducting research, preparing presentations, and organizing documents. Provides support and backup to other administrative or support staff, including students, to maintain business continuity. Assists with departmental budget management by gathering data, maintaining accurate financial records, and performing related data entry. Processes financial related transactions, including purchasing, travel, inventory management, accounting (posting and reconciling), and project scheduling. Acts as liaison between departments and internal or external customers; interacts with clients by telephone, electronically, or face to face to identify and support their transactional needs/requirements; proactively engages customers through reporting and personal responses. Manages calendars to organize meetings, schedules, and daily appointments. Performs other duties as assigned. Senior Administrative Associate Manages administrative activities …

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