Administrative Assistant, Workforce Continuing Education

Posting Details Position Summary Information Position Title Administrative Assistant, Workforce Continuing Education Position Type Full Time Regular Annual Schedule 12 months Expected Work Schedule Standard Anticipated Days Monday - Friday Anticipated Hours 8:00 a.m. - 5:00 p.m. Anticipated Hours per Week 40 Work Location A-B Tech Main Campus Job Description Summary This position performs administrative functions that support the Workforce Continuing Education Department. Provides customer service to students, department staff, internal and external customers including business partners. Assumes initiative for carrying out the vision of the department. Serves as a primary point of contact for student information regarding Workforce Programs. Duties 1. Prepares communications and spreadsheets that support class operations which includes copying, filing, composing letters, drafting memos, communicating workforce programs via phone/email/mail to current students / potential students / businesses / organizations / workforce partners. 2. Provides on-site (and off-site, as needed) customer service and follow-up support for the Workforce Continuing Education Department, including distribution of promotional materials and schedules and marketing material preparation. 3. Completes travel, print shop, purchasing requests and other form related documentation. 4. Assists with organization and preparation of department meetings, events, and activities. 5. Creates Roster and Attendance Sheets for classes, makes reminder/cancellation calls/emails to students, and prints certificates for classes. 6. Enters sections and changes in the NC Colleague system. 7. Prepares purchase requisitions through eProcurement, utilizes P-Card and reconciles statements. 8. Collects and processes class evaluations and maintains instructional materials and program records. Point of contact for copier functionality and facility work orders. 9. Creates room reservations in 25Live and resolves room conflicts and room capacity errors for Continuing Education classes. 10. Provides back up support for compiling/reconciling payroll related documents. 11. Assists current and potential Continuing Education students with course information as it relates to Workforce Programs. 12. Contributes to the College Vision, Mission, Values, and RISE statement. 13. Performs other duties as assigned. Minimum Requirements (Applicant must meet all of the minimum requirements) 1. Associate Degree 2. Two years of full-time or equivalent experience in customer service or office administration. 3. Experience utilizing data management systems. 4. Experience utilizing Microsoft 365 suite of products and software applications such as Adobe Acrobat. Preferred Qualifications 1. Experience working in higher education. 2. One year of full-time or equivalent experience working with Colleague data management system. 3. Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language. Special Instructions to Applicants Applicant Should: 1. Read the following before submitting the Application: Application Selection Process Technical Support Tips 2. Upload Required Documents: When applicable, upload the relevant transcript that correlates to the degree requirement in the minimum requirement or preferred qualifications with in the job posting. The transcript must show the individual courses taken and the degree that is conferred or awarded. PLEASE NOTE: DIPLOMAS OR A COPY OF DEGREE IS NOT ACCEPTABLE INSTEAD OF TRANSCRIPT If selected for hire: If selected for hire, official sealed transcripts from an institution accredited by an accrediting agency recognized by the US Department of Education are required to be received a minimum of two business weeks before the first day of work. Transcripts outside of the United States, must be accompanied by an evaluation completed by a NACES recognized agency and received by Human Resources at least two weeks prior to the first…

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