Administrative Assistant & Warehouse Coordinator

Overview We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. This role is essential in supporting daily office operations, managing administrative tasks, and ensuring smooth communication across departments. The ideal candidate will possess strong computer skills, excellent organizational abilities, and experience in clerical and customer service functions. This position offers an opportunity to contribute to a professional environment while developing your administrative expertise. Duties Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professional phone etiquette Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks Handle filing systems, document proofreading, and ensure proper organization of office files and records Provide exceptional customer support and service to clients, vendors, and internal staff Assist with bookkeeping tasks such as invoicing, billing, and expense tracking Coordinate appointments, meetings, and calendar management for staff members Support office supply inventory management and order necessary materials as needed Perform general clerical duties including typing reports, preparing correspondence, and maintaining office equipment Requirements Proven clerical or administrative experience in an office setting Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and QuickBooks Strong computer skills with the ability to learn new software quickly Excellent organizational skills with attention to detail and accuracy in data entry and proofreading Exceptional customer service skills with professional phone etiquette for handling multi-line phone systems Ability to manage multiple tasks efficiently in a fast-paced environment Experience with filing systems, record keeping, and front desk operations Strong typing skills with a focus on speed and accuracy Knowledge of bookkeeping practices related to invoicing and billing is desirable Ability to work independently with minimal supervision while maintaining a collaborative team approach Job Type: Part-time Pay: $15.00-$16.00 per hour Work Location: In person

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