Administrative Assistant - U.S. Department of Transportation
The Rehancement Group, Inc.Position Overview: TRG is seeking an Administrative Assistant to provide program, financial-tracking, travel, records, correspondence, and event coordination for anticipated FTA Procurement System Review support. The role supports program management, recipient oversight activities, workshops, webinars, and training-related administration. Location: Hybrid; assigned FTA and recipient event locations as needed. Travel: As needed for workshops, meetings, or other assigned program activities. Opportunity: Anticipated contract support for FTA PSR BPA; employment contingent on contract award and assignment. Key Personnel: No Key Responsibilities: Coordinate calendars, meetings, action-item logs, correspondence, telephone support, document preparation/editing, filing and administrative reporting for the Program Manager and team. Track budgets and expenditures, time/attendance, payroll and purchasing records, security-processing documentation, invoices and other program administrative information. Arrange and track staff travel, itineraries, allowable per diem, travel authorizations and vouchers under contractor guidance and applicable federal travel requirements. Organize recipient correspondence, information-request packages, review schedules, meeting materials, site-visit logistics, files, deadlines and report-routing support. Support special assignments, corrective-action activities and technical-assistance coordination through document control, scheduling, action tracking, and approved recordkeeping. Plan and facilitate recipient workshops, webinars, FTA oversight meetings and related events, including presenter/panelist coordination, materials, communications, and participant support. Prepare workshop agendas and question-and-answer records; support post-event distribution, evaluations, follow-up materials, online modules, and accessible event documentation. Lead compliance training sessions, including workshops, for one or multiple FTA recipients, as expressly described for this non-key role in SOW Section 10.2.4. Maintain current records of travel, correspondence, deliverables and pending actions in appropriate automated systems; support timely and accurate submissions. Availability Requirement: Be available to support assigned work upon award and issuance of the first task order; identify annual work-hour availability for the Phase II staffing plan. Support hybrid administrative, onsite event, and virtual workshop activities as required by assigned work. Required Qualifications: Minimum 4 years of diversified clerical, administrative and general office experience is required. Experience using office automation tools, including Microsoft Word, Excel and PowerPoint. No minimum degree is specified in the FTA SOW. Preferred Qualifications No additional preferred qualifications are specified by FTA. The Rehancement Group, Inc . provides competitive salaries commensurate with education and experience with full options for advancement and a robust benefits program. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact Dawn Newton, HR and Talent Acquisition Manager at hrhelpline@rehancement.com.