Administrative Assistant to the Executive Director

Important Notifications: Application Deadline: When applying, please keep in mind this posting will close at 11:59 pm the night before the posted "end date". Applications MUST be submitted prior to this deadline. Current Employees: Do not apply via the OSU Career site. Instead, please login to your regular Workday account and visit the Jobs Hub to apply. Department: Educational Opportunities Program - Special Instructions to Applicants: To ensure full consideration, applications must be received by November 19, 2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. When applying you will be required to attach the following electronic documents: 1) A resume 2) A cover letter indicating how your qualifications and experience have prepared you for this position. Starting salary will be commensurate with skills, education, and experience. For additional information please contact: Sarah Moreno Sarah.moreno@oregonstate.edu Job Summary: The Department of Educational Pathways is seeking an Administrative Assistant to the Executive Director. This is a full-time (1.00 FTE), 12-month, professional faculty position The Department of Educational Pathways Administrative Assistant to the Executive Director & Departmental Administration provides high-level, confidential executive administration and department-wide administrative leadership. Reporting directly to the Executive Director, this position exercises independent judgment, discretion, initiative, and delegated authority in managing executive priorities, coordinating administrative operations, and leading assigned projects and initiatives. The position serves as a trusted administrative advisor and primary liaison to the Executive Director, anticipating needs, identifying challenges, recommending solutions, and representing the Executive Director in designated matters. Responsibilities include managing complex executive functions; leading assigned student success, fundraising, and engagement initiatives; coordinating department-wide human resources administration; supporting implementation of policies and procedures; and overseeing assigned fiscal and administrative resources. As a member of the DEP leadership team, the position collaborates with the Director of Strategic Operations, program directors, and university partners to coordinate professional development, supervise student employees, and strengthen departmental communication, collaboration, and administrative effectiveness in support of DEP's mission and student success. Key Responsibilities: Executive Administration Provide high-level, confidential support to the Executive Director, exercising independent judgment and delegated authority. Manage executive priorities, calendar, communications, meetings, and travel. Advise and represent the Executive Director in designated administrative matters. Lead assigned executive initiatives, including student success, fundraising, and departmental engagement. Department-Wide Administration and Project Leadership Coordinate departmental administrative operations and lead assigned projects and initiatives. Manage HR administrative processes, including recruitment, onboarding, and personnel actions. Coordinate staff development, departmental communications, and events. Oversee shared administrative resources and supervise student employees. Fiscal, Procurement, and Resource Administration Coordinate purchasing, travel expenses, financial reconciliations, and compliance with university policies. Team Contribution and Professional Development Participate in departmental leadership, collaborative initiatives, and professional development. Qualifications: Required Qualifications Bachelor's degree in Business Administration, Public Administration, Communications, Education, or a field appropriate to the work. Four years …

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