Administrative Assistant to the Chief Business Officer

Administrative Assistant to the Chief Business Officer Job Description Beta Academy is a Title I Schoolwide campus. I understand that part or all of this job could be funded with federal funds. Department: Office of the Chief Business Officer Reports To: Chief Business Officer (CBO) Employment Status: Full-Time, Non-Exempt Work Location: District Administration Salary: Commensurate with qualifications and experience Position Summary The Administravie Assistant to the Chief Business Officer provides comprehensive executive-level administrative and organizational support to the Chief Business Officer (CBO) of Beta Academy. The CBO oversees a broad range of district business, financial, operational, regulatory, governance, and administrative functions. This position serves as a key administrative partner in helping the CBO manage daily priorities, coordinate information across multiple departments, monitor deadlines, organize communications, and ensure that important matters continue moving forward. The Administrative Assistant must be highly organized, proactive, resourceful, adaptable, and capable of managing multiple competing priorities in a fast-paced environment. The successful candidate will possess the ability to see the bigger picture while managing the details, anticipate needs, recognize when matters require attention, and follow through without constant direction. This position requires an individual who can help manage the many moving pieces associated with the CBO's responsibilities while maintaining professionalism, discretion, accuracy, and a positive, solutions-oriented attitude. The primary purpose of this position is to help the Chief Business Officer remain organized, informed, prepared, and ahead of the numerous responsibilities and priorities associated with overseeing district operations. Scope of Executive Office Support The Office of the Chief Business Officer provides executive oversight of a wide range of district departments, programs, and organizational responsibilities, including: Financial and Business Operations Chief Financial Officer and district financial operations Accounts Payable and Accounts Receivable Fundraising and donor-related administration Procurement and purchasing Human Resources and Payroll Bond administration and management New Markets Tax Credit (NMTC) administration and management District and Campus Operations Operations of two campuses and the district administration office Facilities management and maintenance New construction and capital improvement projects Information Technology Safety and Security Guardian Program District travel coordination Student Services and Regulatory Compliance Public Education Information Management System (PEIMS) Student registration and enrollment Registrar operations Attendance and truancy School nursing and health services Federal Programs Title IX Governance and Executive Administration Charter school board governance Affiliated nonprofit board administration Board meetings, agendas, and meeting packets District administrative policies and records Contracts and organizational documentation Regulatory reporting and administrative coordination The Administrative Assistant provides organizational and administrative support related to these areas but is not responsible for performing the technical, financial, operational, or regulatory duties assigned to individual departments or their leadership. Essential Duties and Responsibilities 1. Executive Administrative Support and Daily Priorities Provide direct administrative and organizational support to the Chief Business Officer. Assist the CBO in managing daily priorities, appointments, commitments, and administrative responsibilities. Maintain a centralized system for tracking executive assignments, pending decisions, outstanding requests, and follow-up items. Anticipate upcoming administrative needs and prepare information, documents, and materials in advance. Assist with organizing competing pri…

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