Administrative Assistant to the Assistant Superintendent of Leadership and Learning

Job Title: Administrative Assistant to the Assistant Superintendent of Leadership and Learning Reports To: Assistant Superintendent of Leadership and Learning Contract Length: 252 Days Exempt/Nonexempt: Non-Exempt Department: Administration / Leadership & Learning Reynoldsburg City Schools is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. At Reynoldsburg, our educators embody the principles outlined in Our Portrait of an Educator, inspiring students to innovate, collaborate, and excel. For more information, visit https://www.reyn.org/about-rcs/mission-vision-values. Primary Job Function: The Reynoldsburg City Schools’ Administrative Assistant to the Assistant Superintendent of Leadership and Learning is responsible for providing high-level executive administrative support to ensure the efficient operation of the Leadership and Learning (LAL) department. This role serves as a critical liaison between the Assistant Superintendent’s office, district staff, and external stakeholders, managing complex schedules, federal grant procurement support, processing home education notifications, and facilitating professional development logistics to support the district's instructional framework and OPES-aligned leadership goals. Minimum Qualifications: High School Diploma or equivalent. Three (3) to five (5) years of successful experience in a high-volume administrative or executive support role. Proficiency in data input, output, and articulation using advanced spreadsheet software (Google Sheets/Excel). Familiarity with Student Information Systems (SIS) and EMIS reporting structures. Must pass a BCI/FBI criminal background check. Valid Ohio driver’s license. Preferred Qualifications: Associate’s or Bachelor’s Degree in Business Administration, Education, or a related field. Google Workspace Certification (Level 1 or 2). Prior experience in an Ohio K-12 public school district central office. Knowledge of Ohio Federal Grant procurement procedures and the Ohio Department of Education & Workforce (ODEW) CCIP system. Essential Duties and Responsibilities: Primary functions may include the following duties, responsibilities, skills, abilities, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions within this classification. Executive & Departmental Support Responsibilities Manages the Assistant Superintendent’s complex calendar, including scheduling appointments, interviews, and large-scale conference calls. Manages the end-to-end processing of home education notifications, maintaining accurate student tracking data and preparing official acknowledgement letters in compliance with Ohio Revised Code. Maintains working knowledge of Welcome Center processes, including enrollment and open enrollment applications, to provide seamless service to district families. Leads the planning and facilitation of new hire training for building secretaries and departmental administrative staff. Screens and routes incoming calls and correspondence, exercising high-level tact and discretion regarding FERPA and sensitive district matters. Assists in preparing materials for Board of Education meetings and public presentations. Supports the Central Office team by working scheduled shifts at the front reception desk as needed. Fiscal, Grant, & Legal Compliance Responsibilities Facilitates the procurement process for all curriculum, instruction, and grant-related items. Ensures alignment with Ohio School Law and District policy. Creates purchase orders, processes vendor requests, and ensures timely payment of invoices in coordination with the Treasurer's office. Adheres strictly to Federal Procurement procedures (Uniform Guidance) and Ohio Revised Code regarding the expenditure of grant funds. Maintains meticulous fiscal records and documentation to ensure…

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