Administrative Assistant - Terminal Operations

About the Role We are seeking an Administrative Assistant to support terminal operations through accurate recordkeeping, consistent administrative support, and dependable day-to-day coordination. This role is well suited for someone who values structure, follows established procedures, and takes pride in keeping documentation complete, organized, and up to date. Core Responsibilities Provide administrative and clerical support to terminal operations. Process, organize, scan, and maintain operational paperwork and records, including driver and load documentation. Assist with billing, invoicing, and related administrative tasks. Enter and update information in company systems and maintain accurate records. Communicate with drivers, coworkers, customers, and other contacts by telephone and email to support daily operations. Use Microsoft Office applications and other company systems to complete daily administrative tasks. Assist with maintaining an organized office environment. Learn and follow company procedures related to administrative tasks and terminal operations. Perform other duties as assigned. High school diploma or equivalent required. Strong attention to detail and ability to maintain accurate records and identify errors. Working knowledge of Microsoft Office applications and ability to learn company systems. Clear verbal and written communication skills, including professional telephone and email communication. Basic math skills and ability to work accurately with numbers and documentation. Good organizational skills, dependability, and ability to manage daily tasks with minimal supervision. Positive attitude and willingness to learn company procedures and the transportation industry. Familiarity with the geography of the areas served by the terminal, or willingness to develop this knowledge. Ability to work in an industrial or warehouse-type environment. About Us Penn Tank Lines is a privately held transportation company with over 50 years of experience moving fuel and bulk products safely and efficiently. With a fleet of 400+ trucks serving two-thirds of the U.S., we’re known for reliability, safety, and a strong commitment to our people. We value long-tenured employees, supportive leadership, and a team-focused work environment where contributions are recognized and respected. What We Offer: Medical, dental, and vision insurance Employer-paid life, accident & disability coverage Wellness & employee assistance programs 401(k) with company match Holiday, vacation & personal time Penn Tank Lines is an Equal Employment Opportunity/Affirmative Action Employer and does not discriminate on the basis of race/color, religion, sex, sexual orientation, gender identity, national origin, medical history, protected veteran status, disability or any other legally protected status.

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