Administrative Assistant (Part-Time & Hybrid)
ConfidentialCompany: DC Brothers Repair and Remodel LLC Position Type: Part-Time (Flexible Hours / Hybrid) Schedule: Part-Time (approx. 15 hours per week) | Flexible WFH with periodic evening in-office shifts (typically 5:00 PM – 9:00 PM, or weekend at least 1x per week) About the Role DC Brothers Repair and Remodel LLC is a growing general contracting firm. We are looking for an organized, proactive Part-Time Administrative Assistant to keep our operations running smoothly behind the scenes. In this role, you will manage digital customer communications, coordinate job preparation with our Field Foreman, support material procurement, monitor project financial transactions, and handle general business tasks as needed. This position offers high flexibility with work-from-home options, alongside periodic evening focus sessions in our office. Key Responsibilities 1. Job Preparation & Foreman Coordination Field Alignment: Communicate regularly with the Field Foreman prior to job starts to verify that all necessary tools, standard construction materials, and specialty items/equipment are identified and staged. Job Organization: Maintain job files, schedules, specs, and punch lists so the team on-site has accurate information. 2. Material Procurement & Quote Coordination (Phased Transition) Phased Takeover of Supplier Orders: Assist with and gradually take ownership of ordering materials from key suppliers (e.g., Menards, Home Depot, and local supply houses). Material Drafts & Quote Requests: Once project plans are established, prepare material mock-ups/takeoffs and reach out to suppliers via email/portal to request pricing quotes for Owner approval. Order Tracking: Monitor order statuses, follow up on backorders or delivery dates, and ensure materials arrive on-site or at the shop as scheduled. 3. Client & Customer Written Communication Digital Correspondence: Serve as the main point of contact for clients via email and messaging platforms for project updates, schedule confirmations, and general inquiries (no phone call handling required). 4. Financial Tracking & Credit Card Management Credit Card Monitoring: Maintain direct, secure access to company credit card activity to monitor live transactions, verify what is being purchased in real-time, and cross-reference store receipts. Receipt & Expense Organization: Collect, organize, and categorize vendor receipts and sub-contractor invoices. Job Costing Support: Align purchases and credit card transactions with specific job codes/projects to ensure accurate project costing and streamlined monthly invoicing. 5. General Administrative & Operational Support Ad-Hoc Business Tasks: Assist the Owner with miscellaneous operational tasks as needed, including filling out administrative forms, filing/mailing manufacturer and store rebates, organizing office supplies, preparing client paperwork, and other duties standard to the assistant role. Working Hours & In-Office Incentive Program While the majority of routine administrative tasks can be completed remotely from home, close collaboration on job scheduling, material quote reviews, and planning is key to our success. Work From Home: Standard flexible remote work for day-to-day duties. In-Office Evening Sessions: 1 evening per week (typically between 5:00 PM – 9:00 PM or weekend day) alongside the Owner to review upcoming jobs, align on logistics, and complete joint planning. In-Office Incentive Perks (Evening Sessions): To make in-office evening shifts convenient and rewarding: Dinner Bonus: Dinner bonus($20_) is added to each evening or in-office sessions. Monthly Consistency Bonus: Earn a $50 monthly bonus for attending at least one in-office evening/weekend shift each week of the month. (in the event the owner is not available at all during the week, the assistant will not be penalized and will still be eligible for the bonus. Qualifications & Skills Proven experience in administrative, secretarial, or office management roles (experience in…