Administrative Assistant | Part-Time (20 hrs- 25 hrs per week)

About the Role Land Logics Group (LLG) is seeking a part-time Administrative Assistant to support the daily operations of our small geospatial and environmental consulting firm. This role combines office administration, bookkeeping and customer service, and also supports project teams with research, business development and proposal preparation. A regular portion of each week will be spent on the phone supporting LLG customers, so a self-starter with an engaging, professional phone manner is a must. LLG provides professional services and sales in landscape architecture, environmental planning, applied GIS technology, stormwater management, water resources, land use planning and asset management. This position is based at our office locations in Mechanicsburg (Cumberland County) and Camp Hill, PA. Key Responsibilities Responsibilities include, but are not limited to: Answer phones and respond to customer and client inquiries Make outreach calls to organizations nationwide and record information in our CRM database to support client data analytics Handle accounts payable and accounts receivable in QuickBooks, including entering bills and invoices Organize and maintain physical and digital files, archive older records and manage document shredding Perform data entry using HubSpot, Excel, Google Maps and QuickBooks Track state certifications, renewals and updates Monitor procurement websites for Requests for Bids and Requests for Proposals, and support review of opportunities Serve as liaison with SEDA-COG for federal procurement support Assist with scheduling, calendar management and coordination of meetings and events Perform other duties as assigned to support LLG projects and operations Qualifications 2+ years of administrative assistant experience, ideally in a small business office setting College degree preferred Experience with QuickBooks (Desktop or Online) preferred Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace Experience with HubSpot or another CRM is a plus Excellent customer service skills and a professional, engaging phone manner Strong written and verbal communication skills Fast, accurate typing and data entry with strong attention to detail Excellent organizational and time management skills, with the ability to handle multiple priorities and deadlines Discretion in handling confidential and financial information Previous marketing experience is a plus Willingness to learn new skills and adapt to changing priorities Ability to travel to the Camp Hill and Mechanicsburg office locations Compensation Part-time position, approximately 20 hours per week. Hourly rate $18 to $22, depending on qualifications and experience. How to Apply Apply through Indeed with your resume and a cover letter written for this position. No phone calls, please. Pay: $19.00 - $22.50 per hour Expected hours: 20.0 – 25.0 per week Application Question(s): Cover letter (required): Paste your cover letter for this position here. Tell us why you're interested in supporting a small consulting firm, and describe one example of how you kept an office or a busy schedule organized. What is your level of experience with QuickBooks (Desktop or Online)? Reply with the number that best fits: (1) Proficient; have independently handled AP/AR, bills and invoicing, (2) Intermediate; regular data entry and basic tasks, (3) Basic familiarity, (4) No QuickBooks experience. Have you used HubSpot or another CRM? Reply with the number that best fits: (1) Yes, HubSpot, (2) Yes, another CRM (please name it), (3) No CRM experience. This role spends a regular part of each week on the phone, including outreach calls to organizations nationwide. Describe your experience with customer service or outbound calling, and how you handle a difficult caller. (2 to 4 sentences) How many years of administrative assistant or office experience do you have? Reply with the number that best fits: (1) Less than 1 year, (2) 1 to 2 years, (…

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