Administrative Assistant IV

Salary $50,581.23 - $88,517.10 Annually Location PENNINO BUILDING, 12011 GOVERNMENT CENTER PKWY, FAIRFAX (EJ27), VA Job Type FT Hourly W BN Job Number 26-01480 Department Neighborhood & Community Svcs Opening Date 09/26/2026 Closing Date 10/2/2026 11:59 PM Eastern Pay Grade S17 Posting Type Open to General Public Job Announcement The Department of Neighborhood and Community Services (NCS) is part of the Fairfax County Health and Human Services System and provides a wide variety of critical programs and supportive services to county residents of all ages. Under the supervision of a Financial Specialist II, this position performs a variety of accounting functions for the Department of Neighborhood and Community Services (NCS) and its programs. This is a great opportunity to make an impact in the local community and help provide critical resources and services to County families and children. We are looking for a highly motivated individual with a passion for public service and a desire to support a wide range of financial operations within a large agency. Performs a variety of financial and budget functions supporting various programs in the department as part of the department’s Finance Account Payable/Account Receivable Team. Performs accounts receivable and accounts payable activities, procurement card (p-card) reconciliation, and ensures compliance with county, state, and federal policies and procedures. Duties will include: Reconciles monthly procurement card transactions and coordinate with program staff to obtain required supporting documentation. Monitors procurement card expenditures, perform cost allocations, and provide guidance to employees regarding procurement card policies and County purchasing regulations. Prepares, processes, and submits recurring financial payment files in accordance with established schedules and deadlines. Processes local travel expense vouchers for various programs; collect and review documentation for completeness, accuracy, and compliance with county travel policies. Collects and safeguards monetary receipts, prepare bank deposits, and process electronic deposits of paper checks. Processes routine financial transactions and journal entries in the county's financial management system. Prepares and processes payment requests through the county's vendor invoice management system. Establishes and maintains vendor records in the county's financial system, including reviewing and updating required vendor documentation. Responds to inquiries from internal and external customers regarding payment processing, financial transactions, vendor records, and related policies and procedures. Prepares financial reports, supporting documentation, and other materials for audits and management review. Performs other related financial and administrative duties as assigned. Note: The assigned functional areas of the position include general financial administration, procurement, financial reporting and reconciliation, and/or auditing. Illustrative Duties (The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.) General Financial Duties Reviews and approves disbursement forms; Recommends changes to agency/work unit administrative policies, procedures and methods; Uses existing spreadsheets and databases to interpret and organize resource information; Provides customized reports to analysts or others in the unit. Fiscal Administration Approves and authorizes accounts through corporate system; Monitors external accounts and resolves discrepancies; Reviews and reconciles status reports. Accounting Supervises staff performing clerical accounting duties at the Asst. II and III levels; Resolves problems by performing qualitative review of individual cases; Enters data into corporate accounting systems and reconciles a wide variety of acc…

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