Administrative Assistant III, Job 26-0701 PKC

This is an 8.0 hour per day, 203 days per year, Adminsitrative Assistant III position with benefits at Pathfinder Kindergarten Center. Anticipated start date is November 2, 2026. Hours for this position are 7:45 a.m. - 4:15 p.m. The successful candidate will serve as office manager, coordinating the work of office assistants. Responsibilities include but are not limited to managing Title and other special budgets using Excel and coordinating substitutes and employee leaves through AESOP. Additional duties include coordinating building and administrative calendars, curriculum inventory and orders, and volunteer background checks; drafting and distributing school newsletters and communications to families and staff; and managing building keys, keycards, and electronic door schedules. The role also supports the principal with safety drills and incidents, serves as the school webmaster, and oversees electronic and technology resources, including ParentSquare, video surveillance, card readers, and bell schedules. JOB TITLE: Administrative Assistant III - Elementary CLASSIFICATION: Office/Accounting - MACP REPORTS TO: Principal JOB SUMMARY: The Administrative Assistant III is responsible for coordinating the operation of the school office. Duties include providing clerical and bookkeeping services for the principal and a variety of support services for staff, students, parents and community members. PERFORMANCE RESPONSIBILITIES AND ESSENTIAL FUNCTIONS: Provide secretarial services including letter composition, schedule appointments and conferences, analysis of information, maintenance of databases, preparation of district reports, sort and distribute mail and interoffice mail deliveries daily. Data entry, copy, collate, sort, and file documents, including the use of List Serve and the school webpage. Establish and maintain professional interactions with students, staff, parents and the general public. Greet the public, answer phones, assist with student and staff needs, and respond to inquiries from students, parents, staff and general public daily. Develop and maintain an organized office including record management, an effective filing system, maintain accessibility of information, prioritize tasks and complete tasks in a timely manner, and provide for record maintenance and retention management in compliance with district policy and state guidelines. Assist with front desk coverage to maintain continuity of office services. Maintain student files and records including student registration, enrollment, attendance, placement, and supervision of student records. Monitor the general fund and ASB fund; prepare bank deposits, receipt and reconcile funds. Under the direction of the school principal, track and maintain current records of building and ASB budget balances and use appropriate account codes for programs. Reconcile budget balances and prepare related reports monthly. Process requisitions and purchase orders; monitor and track the use of procurement card purchases; track and reconcile the imprest fund; manage supply orders, distribution, and inventory. Maintain and rotate inventories on a regular basis. Assist the principal with scheduling regular building personnel and/or substitute employees for special events and/or building activities. Coordinate parent and community volunteers. Work with the substitute services facilitator to schedule substitute employees daily. Maintain records of all employee absences; collect regular and substitute employee timesheets. Verify accuracy of timesheet documentation, including account codes, and submit to the payroll department on a regular basis. Assist the principal with scheduling the use of school facilities by community members and organizations. Provide first aid to injured or ill students as appropriate; may track and dispense authorized student medication as required. Support administration with daily building needs including maintenance and emergency drills. Comply with District Po…

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