Administrative Assistant III
Iredell County, NCDescription IMPORTANT INFORMATION BEFORE STARTING YOUR APPLICATION: YOU MUST COMPLETE THE APPLICATION IN ITS ENTIRETY AND SUBMIT THE APPLICATION BEFORE IT CAN BE SAVED IN THE SYSTEM. YOU MUST ANSWER ALL REQUIRED QUESTIONS AND COMPLETE ALL REQUIRED SECTIONS OF THIS APPLICATION TO BE CONSIDERED FOR EMPLOYMENT WITH IREDELL COUNTY First screening will occur after October 9th 2026 OVERVIEW & PURPOSE: Under general supervision, performs a variety of administrative duties on behalf of the County Manager's Office, Veteran’s Services Office, and Finance Department. Work involves independently screening and handling a variety of inquiries by phone and in person that require a broad knowledge of County government; scheduling meetings and appointments; composing correspondence, filing and retrieving materials, and processing invoices. Must establish and maintain good working relationships with County staff, Elected Officials, and the public. Must exercise initiative and independent judgment to complete assigned tasks. The employee must also exercise considerable tact and courtesy in frequent contact with the public. Reports to the County Manager. Examples of Duties ESSENTIAL FUNCTIONS: Schedules meetings and appointments on behalf of the Management Team, prepares memoranda to notify participants; and supervises coordination and set-up of meeting rooms, and maintaining a log of reserved use. Prepares correspondence, reports, statements, manuscripts, meeting minutes, forms, and other material into form from typed, handwritten copy, or machine dictation, assuming responsibility for spelling, punctuation, grammar and format; proofreads various forms and documents, ensuring proper content, spelling, punctuation, grammar and format. Research data sources and compiles reports for the Management Team, including contacting officials to verify facts, figures, interpretations, etc. and advising appropriate parties of incomplete or incorrect data, and requesting resolution to deficiencies. Files and retrieves materials for County Officials or general public based on full knowledge of Commissioners' activities and County Programs; prepares office supply requisitions, purchase orders and reconciles procurement card statements; and prepares photocopies of various materials and distributes as requested or otherwise appropriate. Assists in researching available grants, working with Department Directors to gather information to produce Grant Applications for submittal. Conducts research into potential public and private grant funding sources; works with Department Directors to draft grant proposals, applications, and letters of intent; connects Departments to potential grant opportunities and provides technical assistance as needed. Answers the Main County Phone as well as serves as the backup for the Veteran’s Services Lines. Handles inquiries, provides information based on considerable knowledge of County programs and activities, and/or refers callers to appropriate personnel or agencies, as necessary; records inquiries or concerns received; records and routes messages for County personnel, as necessary. Sorts incoming mail for all Departments County-wide. Coordinates the parking assignments for staff at the Government Center. Enters requestions and/or purchase orders into the County’s financial system. Reviews, proofs, approves, and converts daily requestions entered by County departments upon request. ADDITIONAL FUNCTIONS: Coordinates tours of County facilities and special events as needed. Performs other related work as required. KNOWLEDGE, SKILLS, & ABILITIES: Thorough knowledge of Department’s functions and purpose; communicates that mission to the staff and general public. Considerable knowledge and ability to use official business practices. Considerable knowledge of working with data, figures, rates, and mathematics. Considerable knowledge of County function to which assigned and related policies, procedures, and regulatio…