ADMINISTRATIVE ASSISTANT III - 48003681

Requisition No: 884661 Agency: Department of Education Working Title: ADMINISTRATIVE ASSISTANT III - 48003681 Pay Plan: Career Service Position Number: 48003681 Salary: $40,320.81 - 42,336.86 Posting Closing Date: 10/02/2026 Total Compensation Estimator Tool Florida Department of Education Division of Public Schools Bureau of Exceptional Education and Student Services Location: Turlington – Tallahassee, Florida Position Title: Administrative Assistant III (CS) Salary Range: $40,320.81 - $42,336.86 SALARY IS BASED ON CANDIDATE’S EXPERIENCE AND QUALIFICATIONS OFFICE CONTACT: Laishka Popoca, 850-245-0050 JOB DESCRIPTION: This position independently performs a full range of advanced level administrative support duties under the limited supervision of the Chief of Exceptional Education and Student Services, Division of Public Schools. The incumbent serves as primary executive support to the Bureau Chief and holds multiple bureau-wide functional roles, including Equipment Manager, Records Management Liaison Officer, and Chief Floor Warden for the Bureau of Educator Recruitment, Development, and Retention. The position also serves as backup to staff assistants within the Bureau. DUTIES & RESPONSIBILITIES: (Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.) The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions: Executive and Administrative Operations Prepares, manages, and tracks all Purple Routing documents to ensure timely review, approval, and processing. Maintains detailed routing logs, monitors status, and proactively follows up with staff and leadership to prevent delays. Manages the Bureau Chief’s calendar and monitors the email inbox to ensure timely communication, scheduling, and prioritization of critical matters. Tracks all correspondence to ensure deadlines are met and materials are forwarded to appropriate recipients. Prioritizes, prepares, and reviews documents for grammatical accuracy, formatting consistency, and adherence to departmental correspondence procedures. Personnel and Human Resources Liaison Serves as the Bureau’s Personnel Liaison, coordinating all personnel-related matters and providing weekly updates regarding active deadlines. Assists supervisors with preparation and tracking of annual performance evaluations to ensure completion before deadline. Creates and maintains position requisitions in the People First System. Prepares and submits complete classification action request packages ensuring all required documents are completed. Updates and maintains official position description files. Coordinates and completes onboarding activities for new hires, including workspace setup, IT ticket submission and tracking, system access, equipment distribution, and compliance requirements. Maintains personnel records for all Bureau staff. Establishes system access and coordinates mandatory training (STMS, WORKS, MFMP) to ensure compliance with Department policies. Serves as the Bureau Timekeeper, maintaining attendance and leave records, ensuring timely submission of timesheets, and monitoring leave without pay to prevent salary overpayments. Leadership and Staff Support Co-leads monthly support staff meetings and communicate feedback from the Leadership Team. Provides training and ongoing guidance to support staff on assigned duties, Bureau procedures, and Department policies to ensure operational consistency and compliance. Responsible for the disposal and retention of records and files within the Bureau. Provides backup coverage for the office mainline phone as needed. Fiscal and Procurement Functions Travel Authorization Preparation/Submission-Coordinates, prepares and processes travel authorizations and reimbursements. Responsible for coordinating travel logistics and itineraries. Track travel exp…

View the full posting and apply