Administrative Assistant III

Description: Signia Aerospace is built on decades of proven performance and partnership in the aircraft systems industry. The proven brands that operate under the Signia Aerospace ecosystem lead the field in thermal management and mission-specific equipment. They are the brands of choice for pilots, maintenance directors, ground crews, and supply chain professionals worldwide, in commercial, private, and military applications. Our depth of expertise and unique pool of resources allow us to act as an integrated, nimble partner in the design, manufacture, delivery, and service of highly specialized aircraft systems and components. Ottosen Propeller has been serving the Aviation Industry since 1945. We opened our doors after WWII to service a growing industry with parts and service. Three generations later, we are partnered with some of the largest operations globally with the same goals: providing the best customer service and support. We are a team that prides ourselves on a culture that supports shared values of empowerment, accountability, drive, integrity, and respect. Our team shares a deep commitment to safety, collaboration, and a love for all things aviation. We offer a comprehensive benefits package to support your well-being and professional growth, including medical, dental, vision, paid time off, life insurance, 401(K) plans with employer match, company-provided Growth Participation Units (GPU), and so much more. Our GPU benefit is unique to the industry and encourages all employees to think like owners and receive future financial reward for contributions to business growth. Join our team to be part of a culture that encourages growth and development and celebrates our success. Our Culture We are a team that prides ourselves on a culture that supports shared values of empowerment, accountability, drive, integrity, and respect. Our team shares a deep commitment to safety and collaboration. We offer a comprehensive benefits package to support your well-being and professional growth, including medical, dental, vision, paid time off, life insurance, 401(K) plans with employer match, company-provided Growth Participation Units (GPU), and so much more. Our GPU benefit is unique to the industry and encourages all employees to think like owners and receive future financial reward for contributions to business growth. Join our team to be part of a culture that encourages growth and development and celebrates our success. Key Responsibilities: Provides advanced administrative support to one or more departments or senior leaders by managing complex schedules, communications, reporting, and coordination activities. Supports operational efficiency through proactive planning, information management, and cross-functional coordination while serving as a key administrative resource for internal and external stakeholders. All roles at Signia are expected to support the company’s operating model (SOAR) and contribute to the organization’s business value drivers, Profitable New Business, Productivity, Precision M&A, and Value-Based Pricing, through operational excellence, continuous improvement, collaboration, and customer focus. Key Deliverables of the Position 1) Deposit checks and cash, apply payments to invoices, apply and record customer deposits and prepayments, set up new customers and vendors, and communicate with the Hartzell AP team. 2) Organized and efficient information management and filing systems 3) Efficient administrative support enabling leadership and team productivity 4) Strong coordination and communication support across departments and stakeholders 5) Support HR with new hires, benefits, and communication with employees. 6) Support cross-functional teams, including quality, EHS, etc. Requirements: Requirements Education and Experience Comprehensive knowledge of office administration and coordination Strong planning, prioritization, and problem-solving skills High level of professionalism and discretio…

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