Administrative Assistant III

Career Service **Open to All Qualified Candidates** This is a position specific recruitment. The resulting list of eligible candidates will be used to fill this Maryland Port Administration (MPA) position/function only. All interested persons will need to re-apply for any future recruitment conducted for this classification. The Maryland Port Administration (MPA) is a 203-employee transportation business unit within the Maryland Department of Transportation (MDOT) and is the public face of the Port of Baltimore. MPA was created by the Maryland General Assembly to increase waterborne commerce through the ports in the state. The Port of Baltimore plays an integral role as an economic generator and job creator, in addition to maintaining our nation’s supply chain and moving vital goods to industries and consumers. As one of the nation's top ports for total cargo tonnage and overall dollar value of cargo, the Port of Baltimore is also one of the most diverse ports in the United States with over 140,000 jobs in Maryland linked to port activity. For information on MPA, please go to: MPA (maryland.gov) General Role Description: The MPA is seeking a detail oriented and collaborative Administrative Assistant working within Facility Operations. This position provides clerical and administrative support for the Facility, Fleet and Crane Maintenance departments, which includes all timekeeping responsibilities. Essential Duties and Responsibilities: Some of the essential duties of this position include, but are not limited to the following: Collecting, reviewing, and verifying timesheets Tracking employee leave balances Receiving and entering pay and leave coding into the timekeeping system (MTrack) Maintaining and filing leave slips for all Facility Operation departments Providing direct administrative support to the Deputy Director, Office Manager, and other members of the maintenance management/supervisory team Maintaining a Purchasing Credit Card and monthly reconciliation of invoice payments Collecting and distributing various logs for billing and record keeping Creating and managing various schedules Assisting in interview process (including scheduling, sitting on interview panels, coordination, and other related items). Tracking and completing work orders through Maximo system Generating and distributing reports The current vacancy exists at the Dundalk Marine Terminal. This position reports directly to the Office Manager. MDOT offers a generous and competitive benefits package. You can learn about our amazing benefits here: MDOT Benefits - MDOT (maryland.gov) Continued training and development is provided by the MPA. Tuition reimbursement is available per MPA procedures and TSHRS policy. Qualifications MINIMUM QUALIFICATIONS: (The below information MUST be clearly evident on the application with descriptive/detailed job duties accompanying each position held). Education: Graduated from a standard high school or possession of a high school equivalency certificate. Experience: Five (5) years of experience in secretarial work. Please note that secretarial work must be the primary function of the job to be considered as qualifying experience. Secretarial work is defined as work that consists of supporting/assisting one or more employees, or unit/department. The ideal candidate should possess the following: Excellent organization skills Ability to provide excellent customer service skills Ability to work in a fast-paced environment Ability to manage multiple priorities Your placement on an eligible list may be based solely on the contents of your application; therefore, it is essential that you provide complete and accurate information. Please include all relevant experience on your application. This includes, but is not limited to, full or part time, volunteer, military, acting capacity, or any other experience that is relevant to the position you are applying for. Notes: 1. Applicants may substitute additional secretarial or cle…

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