Administrative Assistant II - Office of Student Engagement & Leadership

Job no: 530368 Work type: Staff Full Time Categories: Other Staff Positions, Administrative & Office Support POSITION TITLE: Administrative Assistant II AGENCY: University of Massachusetts Dartmouth SALARY: Grade 17 GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES: This position provides comprehensive administrative support for the Office of Student Engagement & Leadership (OSEL), including Orientation, student engagement, leadership development, student organizations, and departmental programs and events. Serves as the primary administrative support for the Director of the Office of Student Engagement & Leadership and professional staff within OSEL Follows the University's best practices to build and/or support student academic success and retention and assist in meeting strategic objectives for persistence and timely graduation of all students. SUPERVISION RECEIVED: Receives direct supervision from the Director of the Office of Student Engagement & Leadership, with functional guidance from the Accountant III regarding fiscal operations and financial processes DIRECT REPORTING STAFF: Supervises approximately 6–10 student office assistants and Orientation student employees. Coordinates work assignments, scheduling, training, and daily office coverage. THEIR STAFF: NONE DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES: Administrative Operations Manages the day-to-day administrative operations of the Office of Student Engagement & Leadership (OSEL). Serves as the primary point of contact for students, families, faculty, staff, vendors, alumni, and community partners by responding to inquiries, providing appropriate information and referrals while maintaining a high level of confidentiality. Organizes and schedules meetings for departmental staff, University committees, student groups, campus partners, and external organizations. Coordinates calendars, appointments, correspondence, meeting agendas, presentations, reports, and maintains confidential departmental records. Coordinates facilities, work orders, CITS requests, office equipment, supply ordering, inventory management, and records retention. Maintains departmental webpages, communication platforms, electronic databases, and digital forms. Orientation Administration Coordinates all administrative functions associated with New Student Orientation and Transfer Orientation. Manages Orientation registration processes, participant records, check-in procedures, website updates, communications, and distribution of Orientation materials. Monitors Orientation email accounts and responds to student and family inquiries in a timely manner. Assists with the planning, implementation, and assessment of Orientation and transition programs. Student Engagement & Leadership Support Provides administrative support for departmental programs and signature events including Welcome Week, Homecoming, Weeks of Welcome, leadership programs, student organization initiatives, and other OSEL-sponsored events. Assists with event registration, logistics, room reservations, catering, contracts, procurement, ticketing, and related administrative functions. Provides administrative support for student organizations, leadership initiatives, campus traditions, and departmental engagement efforts. Collaborates with campus partners to support departmental programming and student engagement initiatives. Fiscal & Business Operations Support Serves as the primary administrative partner to the Accountant III in supporting departmental fiscal and business operations. Assists with purchasing, procurement, purchase requisitions, vendor contracts, disbursement requests, and related financial documentation. Provides administrative support for ProCard reconciliation, expense tracking, financial recordkeeping, and budget monitoring in accordance with University and Commonwealth policies. Assists with payroll processing, student employment documentation, financial reporting, and coordination with University fiscal o…

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