ADMINISTRATIVE ASSISTANT II - 64080976

Requisition No: 887196 Agency: Department of Health Working Title: ADMINISTRATIVE ASSISTANT II - 64080976 Pay Plan: Career Service Position Number: 64080976 Salary: $54,759.92 - $58,682.38 Posting Closing Date: 11/16/2026 Total Compensation Estimator Tool Position: AAII 64080976 Job posting category (Open) Your Specific Responsibilities: Performs general office support tasks for Public Health Research (PHR) and the Environmental Epidemiology (EPI) Section, including the Environmental Public Health Tracking Program. Creates, modifies, routes and processes general and special correspondence for PHR/EPI, using CorrFlow when necessary. Assists staff members with organizing meetings, trainings, and workshops. Secures meeting rooms and takes meeting minutes. Responsible for copying and collating informational and organizational packets, manuals and reports Responds to phone inquiries pertinent to PHR/EPI and acts as a back-up operator to answer bureau's main line telephone. Processes in/ out mailings and fax for the Section. Uses P-card and Ariba/MFMP purchasing system to procure items necessary for PHR/EPI. Tracks expenditures using Excel or other appropriate software as required Assist staff members with travel arrangements, including submitting travel requests, reserving hotel rooms and rental cars, booking airline tickets, and submitting documents for reimbursements Manages information and documents according to agency and Bureau policy. Assists section staff with the preparation of grants, grant-related reports, and grant-related financial information. Performs simple data entry. Performs other duties as assigned. Required Knowledge, Skills, and Abilities: Knowledge of office management principles, methods, and procedures to complete work assignments. Knowledge of the department mission, goals, and objectives to carry out assignments. Knowledge of sorting/filing techniques and records retention policies and schedules to maintain accurate records. Ability to remain professional when dealing with internal and external stakeholders. Ability to manage and prioritize multiple assignments. Ability to work under pressure and adjust to a diverse working environment. Ability to maintain accuracy and attention to detail when completing multiple assignments. Ability to work independently. Knowledge of travel rules and policy to complete travel documents (e.g., travel advances, arrangements, travel expense claims). Ability to establish and maintain cooperative working relationships with management, staff, and internal and external stakeholders. Qualifications: Minimum: A high-school diploma with a minimum of 3 years-experience in a professional office setting, general administrative support, procurement of general office goods, and working in a Microsoft Office software environment, with 2 years of minimum experience working in a state office. Preferred: professional experience working in a professional office environment, which includes assisting with travel arrangements, preparing correspondence and documentation, answering phones and providing customer service, and supporting a supervisor. Experience working with Microsoft Office software such as but not limited to Excel, Word, Outlook, and PowerPoint. Experience managing calendars, scheduling meetings and events, and preparing agendas and supporting documentation. Experience in the procurement of general office goods and services. Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote qua…

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