Administrative Assistant I, Health Sciences and Trades

Salary $21.77 Hourly Location 1600 S 25th E, Idaho Falls, ID Job Type Full Time Job Number 1905512 Department Health Sciences Opening Date 10/28/2026 Closing Date 11/8/2026 11:00 PM Mountain FLSA Non-Exempt Job Summary The Administrative Assistant I performs a wide variety of administrative support functions across Health Sciences & Trades division programs, facilitating efficient program operations. This position reports to the Health Sciences and Trades Senior Administrative Assistant, collaborates with the Administrative Assistant team, and supports the division's program managers and chairs. What We Offer At the College of Eastern Idaho, we're dedicated to providing open access to affordable, high-quality education that meets the needs of our students, regional employers, and the community. To support our dedicated faculty and staff, we offer a comprehensive benefits package for qualifying employees: Affordable Health Plans: With three medical plan options, you can select healthcare coverage that best meets your needs. See rates here. Supporting Work-Life Balance: Earn sick leave with no accrual limit starting day one. Staff accrue vacation leave starting at 15 days a year with a tiered system (Faculty excluded from vacation leave). Retirement Savings: Faculty and exempt staff are enrolled in the Fidelity 401 (a)plan. Non-exempt or vested employees are enrolled in the PERSI base plan. Life Insurance: no-cost coverage for you and your dependents with the option to add more. Educational Savings: Significant tuition fee discounts for qualifying employees and their dependents. Exclusive Discounts: Enjoy local discounts on cell plans, movie tickets, gyms, and more. We value your contributions and are committed to your well-being and success. Typical Job Functions Administrative Support & Communication Compose letters, correspondence, and memos Compile and analyze information from a variety of sources to prepare reports Create, process, and maintain documents and administrative records Assist in maintaining ADA-compliant documents in alignment with institutional accessibility standards Answer and direct incoming calls, providing accurate information and routing inquiries appropriately Function as a liaison between division programs and internal and external stakeholders Provide administrative support to faculty and staff as directed Data, Reporting & Compliance Collect, track, and maintain data as necessary for assigned programs Support accreditation processes by organizing and maintaining required documentation and records Maintain student records in accordance with institutional guidelines Assist with end-of-year CTE reporting processes, as applicable Meetings, Events & Logistics Schedule and coordinate meetings, conferences, and related logistics Coordinate travel authorizations and arrangements Support logistics for Technical Advisory Committees as needed Assist with planning and hosting division events Student & Program Support Assist students with program and application questions Assist with the review and processing of applications for assigned Health Sciences & Trades programs Provide backup administrative support to all programs as needed, including routine MyClinicalExchange tasks, under the direction of the Senior Administrative Assistant Systems & Operational Support Assist with purchase requisitions and coordination with the procurement team Coordinate room scheduling Professional Expectations Maintain confidentiality and represent the college and division in a professional manner Perform miscellaneous job-related duties as assigned Minimum Qualifications 1 year of experience as an administrative assistant or in a business office Proficiency in Microsoft Office Excellent written and verbal communication skills Strong organizational and planning skills Ability to multitask and prioritize work Willingness to learn new technologies Incumbent must reside in Idaho (Currently CEI does not sponsor Visas) Additional Desire…

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