Administrative Assistant - FICC (Fixed Income, Currencies and Commodities)

Requisition ID: 279118 Salary Range: 61,200.00 - 101,800.00 Please note that the Salary Range shown is a guideline only. Salary offered may vary based on factors, including, but not limited to, the successful candidate’s relevant knowledge, skills, and experience. Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. Administrative Assistant - FICC (Fixed Income, Currencies and Commodities) Global Banking and Markets Global Banking and Markets (GBM) is a leading Capital Markets and Investment Banking platform with a competitive presence across the Americas, operating globally over 100 years. Scotiabank’s strong US presence provides our clients an important bridge to this key global market for trade and investment flows across the Americas and the world. Global Banking & Markets provides a full range of investment banking, credit and risk management products and services relevant to the financing and strategic development needs of our clients. Our products include debt and equity financing, mergers & acquisitions, corporate banking, institutional equity sales, trading and research, fixed income products, derivatives, energy, foreign exchange and precious metals. We also cross-sell the full range of wholesale products and services offered by the Scotiabank Group including transaction banking and trade finance solutions. Be part of an innovative Global Capital Markets and Investment Banking business with a unique geographic footprint that puts capital to work for our clients across industries! We work together to drive ambition to every future! Purpose Contributes to the overall success of Global Banking & Markets (GBM) in the USA, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures. What You’ll Do Provide confidential executive support including the following: Support a team that includes 5+ senior executives and 6+ junior staff, concurrently and efficiently Submit manual monthly expenses with precision and urgency. Compiles receipts and prepares extensive expense reports for approval and payment, ensuring timely completion and proper client coding. Prepares and submits invoices to Accounts Payable for processing. Follows up with AP regarding outstanding items. Prioritize client-facing work with competing internal demands managing the business Maximize calendar efficiency for the team, creating productive schedules for the team while anticipating scheduling conflicts and clearly and concisely proposing alternative solutions Manage complex and frequent domestic and international travel using Bank-supported travel booking portals and approval systems. Submit travel pre-approvals in internal systems, make arrangements for travel, planning meetings, calendar management, event planning. Manage all meeting logistics, including invitations, technology requirements and catering and assist with document preparation for management and team meetings Keep client databases (Salesforce) up-to date with appropriate client information Answer phones and take messages as appropriate Ensure smooth execution of the above while assessing outcomes for future reference Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge. Act as a culture carrier, monitoring adherence to policies and escalating as required. Provide input into developing and enhancing current processes and procedures. Comprehend and adhere to administrative policies implemented globally. Provide guidance and mentorship to more junior members of the Admin Team. Use judgement and expertise to identify, resolve and escalate day-to-day administrative support, as required. Establish sound business relationships by providing courteous and efficien…

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