Administrative Assistant

JR10015807 On Site Madison, Wisconsin Administration Part time Closing at: Oct 26 2026 - 11:00pm CDT Job Category: University Staff Employment Type: Regular Job Profile: Administrative Assistant II Job Summary: The Mary T. Kellner Teacher Education Center at the University of Wisconsin-Madison is seeking an Administrative Assistant II to join its administrative team in a 50% FTE appointment. This position works closely with the Administrative Manager, Field Experience Coordinator, and Outreach Program Manager to support the Center's day-to-day administrative operations. Responsibilities include managing email communications, providing data entry and records support, coordinating event logistics and onsite staffing, and assisting with office supply and inventory management. The Mary T. Kellner Teacher Education Center's role within the School of Education is to elevate teacher education by nurturing innovative partnerships and providing teacher preparation programs and student support through development of collaborative learning spaces, data driven inquiry, and policy navigation. This position is ideal for a detail-oriented professional with strong communication, organizational, and technology skills who enjoys working in a collaborative, mission-driven educational environment. Experience in higher education, K-12 education, Workday, or similar administrative systems is preferred. Key Job Responsibilities: Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities Department: School of Education / Mary T. Kellner Teacher Education Center Compensation: Minimum: $21.00/ hour Commensurate with qualifications and experience. This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Required Qualifications: Strong written and verbal communication skills. Demonstrated time management and organizational skills with strong attention to detail. Proficiency with Microsoft Excel, including data entry, formatting, sorting, and filtering. Ability to manage email and calendars using Microsoft Outlook. Commitment to ongoing learning and development to maintain and enhance job-related knowledge and skills. Preferred Qualifications: Experience with Workday or similar HR/administrative systems Experience in Higher Education and/or K-12 Education Education: Associate's degree Preferred How to Apply: To begin the application process, Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area. Upload a copy of: Current Resume/CV Cover Letter addressing how your training and experience align with the required and preferred qualifications listed above Note: References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected. Incomplete application packages that do not include all the requested documentation will not be considered Please note that successful applicants are responsible for ensuring their eligibility to wo…

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