Administrative Assistant - Enrollment & Budget - Early Childhood Education

Full-time position, 40 hours/week Schedule: 12 months, Monday-Friday LAOP Level D - Beginning hourly rate: $20.32 subject to experience Full Benefits included Non-exempt Summary: Responsible for supporting the school building by managing enrollment processes, budgeting, and daily administrative tasks. Represents the school positively to students, staff, parents, and the community. Performs work of a general nature which assists with the smooth operation of the building. Essential Duties and Responsibilities: Other duties may be assigned. Manage all enrollment processes, including registration, waitlists, enrollment communication, and maintaining accurate enrollment records. Manage day-to-day business operations for all department programs. Process invoices, receive and post fee payments, and maintain accurate financial records. Send notices regarding tuition and fees owed; post charges and payments to accounts. Process check and cash tuition payments. Communicate with families regarding account status through email, phone, and in-person inquiries. Greet visitors and callers, provide department information, and direct them to the appropriate staff member. Coordinate with vendors regarding purchase orders and verify orders upon receipt. Perform general office management duties, including maintaining office equipment and monitoring security cameras. Maintain school records and files for the building, principal, preschool coordinator, and related requirements. Coordinate and submit building work orders through Master Library. Monitor attendance and enrollment using systems such as Infinite Campus and Eleyo. Answer and route phone calls, take messages, and respond to inquiries. Occasional evening hours may be required Qualifications: High school diploma or equivalent; associate’s or bachelor’s degree preferred. Experience in administrative support, enrollment management, or office/financial coordination. Strong organizational skills with attention to detail. Knowledge of budgeting, purchase orders, and inventory management preferred. Proficient with Google Workspace and data management systems. Strong interpersonal and communication skills, with ability to work collaboratively with staff, families, and community members. Equal Opportunity Employer: Lindbergh Schools considers applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, veteran status or any other legally protected status. Thank you for your interest in Lindbergh Schools!

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