Administrative Assistant / DOT Compliance Coordinator

Job Description Blackout Energy LLC is a growing trucking company seeking a reliable, organized, and detail-oriented individual to join our team as an Administrative Assistant / DOT Compliance Coordinator. As part of a small, close-knit team, this position offers the opportunity to take on a variety of responsibilities, contribute to daily operations, and grow professionally within the company. The ideal candidate will assist with daily office operations, maintain company records, and help ensure compliance with Department of Transportation (DOT) and Federal Motor Carrier Safety Administration (FMCSA) regulations. We are looking for someone who is dependable, self-motivated, takes initiative, and can work independently with minimal supervision. Previous experience in trucking or DOT compliance is preferred but not required. We are willing to provide training to the right candidate who demonstrates reliability, a positive attitude, and a willingness to learn. Key Responsibilities DOT & FMCSA Compliance ● Assist with DOT and FMCSA compliance requirements. ● Maintain and organize driver qualification files and compliance records. ● Monitor CDL licenses, medical certificates, vehicle registrations, and other required documentation. ● Assist with drug and alcohol testing compliance and recordkeeping. ● Maintain vehicle maintenance and inspection records. ● Assist with DOT audits, inspections, and compliance reviews. ● Track compliance deadlines and maintain accurate, up-to-date records. ● Communicate with drivers regarding required documentation and compliance matters. Administrative & Office Support ● Assist management with daily office operations. ● Answer phone calls, respond to emails, and maintain professional correspondence. ● Organize and maintain company files and records. ● Assist with scheduling, data entry, and general office coordination. ● Prepare reports, spreadsheets, and administrative documents. ● Communicate with drivers, vendors, and business contacts. ● Perform additional administrative duties as needed. Qualifications ● Previous administrative or office experience preferred. ● Knowledge of DOT and FMCSA regulations is a plus. ● Experience in the trucking or transportation industry preferred. ● Bilingual in English and Spanish required. ● Proficiency with computers, Microsoft Office, Excel, and email. ● Strong organizational and time-management skills. ● Excellent attention to detail. ● Good verbal and written communication skills. ● Ability to multitask, prioritize responsibilities, and work independently. ● Ability to handle confidential company information professionally. ● Dependable, self-motivated, and willing to learn. Candidates with strong DOT/FMCSA compliance and administrative experience may qualify for the higher end of the pay range. Schedule & Work Environment ● Full-time position, approximately 40 hours per week. ● Monday through Friday. ● Reasonable scheduling flexibility when needed. ● Primarily office-based in Hobbs, New Mexico. At Blackout Energy LLC, we understand that personal responsibilities and unexpected situations arise, and we strive to offer reasonable flexibility while ensuring daily business operations are maintained. As a small, growing company, we value teamwork, open communication, mutual respect, and a healthy work-life balance. We look forward to welcoming a motivated individual interested in building a long-term career with Blackout Energy LLC. Pay: $18.00 - $24.00 per hour Expected hours: 40.0 per week Work Location: In person

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