Administrative Assistant (DMAC)

ADMINISTRATIVE ASSISTANT Rio Grande Community Development Corporation (RGCDC) | DMAC Aggregation and Distribution Center Albuquerque, NM | Full Time (40 hours) | Hourly, Non-Exempt Pay: Starts at $19.00 to $22.00 per hour, depending on experience Onboarding Date: November 9, 2026 Start Date: November 16, 2026 Application Deadline: Open until filled ABOUT US The Rio Grande Community Development Corporation (RGCDC) has a vision to build stronger, healthier communities by being a trusted and accessible community hub. RGCDC's approach is to connect purpose with action to collectively build stronger and healthier communities. Where Purpose meets doing. ABOUT THE PROGRAM The Aggregation and Distribution Program (DMAC) operates under RGCDC and works in close coordination with Delicious New Mexico to support statewide food distribution. The program strengthens supply chain infrastructure through aggregation, storage, and coordinated logistics that connect New Mexico producers to retail, institutional, and community markets. With the addition of a new aggregation center, DMAC will expand capacity, improve efficiency, and deepen collaboration across local and regional food systems. POSITION OVERVIEW The Administrative Assistant provides administrative, clerical, and basic accounting support to keep day-to-day office operations at DMAC running efficiently. This position supports Accounts Receivable (A/R), Accounts Payable (A/P), scheduling, recordkeeping, customer and vendor communication, and general receptionist duties. The Administrative Assistant must maintain accurate records, protect confidential information, and provide professional and timely support to staff, customers, vendors, and management. The Administrative Assistant reports to the DMAC Operations Manager. RESPONSIBILITIES Accounts Receivable (A/R) Prepare and issue customer invoices accurately and in a timely manner. Record and process customer payments. Maintain accurate customer account and payment records. Monitor outstanding accounts receivable balances and aging reports. Follow up professionally on past-due invoices and outstanding balances. Assist with resolving billing discrepancies and customer account questions. Maintain supporting documentation for invoices, payments, credits, and adjustments. Assist management with A/R reports and account reconciliation. Accounts Payable (A/P) Receive, review, and enter vendor invoices. Verify invoices against purchase orders, receipts, and other supporting documentation. Route invoices for proper approval before payment. Maintain accurate vendor records and supporting documentation. Prepare payments and payment documentation according to established procedures. Monitor due dates to help ensure invoices are paid on time. Research and assist with resolving vendor invoice or payment discrepancies. Assist with account reconciliation and preparation of A/P reports. Administrative and Scheduling Maintain calendars and coordinate meetings, appointments, deliveries, and other scheduled activities. Assist with employee and operational scheduling as needed. Answer and route incoming telephone calls and emails. Greet visitors, customers, vendors, and other guests professionally. Prepare correspondence, reports, spreadsheets, forms, and other documents. Organize and maintain electronic and physical filing systems. Perform data entry and maintain accurate business records. Order and maintain office supplies. Assist management with reports, documentation, and special projects. Coordinate communication between departments, customers, vendors, and outside partners. Maintain confidentiality of financial, employee, customer, and organizational information. Perform additional administrative duties as assigned. EDUCATION AND EXPERIENCE Required: High School Diploma or GED. Basic computer and office software proficiency. Previous administrative, clerical, bookkeeping, customer service, or office experience preferred. Preferred: Associate degree or…

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