Administrative Assistant, DFC

Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world. At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded. About the Position Dexis is seeking an on-site Administrative Assistant to provide administrative and executive support to the U.S. International Development Finance Corporation (DFC), Office of the Chief Executive (CEO). This position will serve as a key company representative, providing consistent customer service, clerical support, and day-to-day administrative assistance to DFC’s front office and senior leadership. This is a fully on-site position and requires regular in-person attendance at the DFC office in Washington, DC. Responsibilities The Contractor will work for the Office of the Chief Executive (CEO) performs general clerical, administrative and secretarial support services as assigned in support of the DFC mission and provides information related to administrative and procedural matters as follows but not limited to: Office and Executive Administrative Support: Manage calendars, schedule meetings, coordinate appointments, and arrange conference rooms or virtual meeting resources, as assigned. Prepare meeting agendas, attendance lists, briefing materials, meeting packets, and follow-up action-item lists. Draft, edit, format, proofread, and distribute routine correspondence, memoranda, reports, presentations, and other documents. Receive, screen, route, and track incoming correspondence, telephone calls, requests, and inquiries. Maintain electronic and paper files in accordance with DFC records-management requirements. Support data entry, spreadsheet maintenance, tracking logs, dashboards, and routine reports. Support the preparation, routing, tracking, and filing of procurement, travel, financial, human-resources, facilities, and administrative documents, as assigned. Monitor shared email inboxes or service queues and route requests to the appropriate DFC office or authorized individual. Meeting, Event, and Communication Support: Coordinate logistics for meetings, training sessions, events, and conferences. Prepare conference rooms and ensure requested materials, equipment, and participant information are available. Coordinate with facilities staff, information technology personnel, security staff, and other stakeholders to support meetings and events. Prepare notes, action items, and follow-up correspondence when requested. Provide professional support to DFC personnel, external stakeholders, and visitors. Records and Information Management: Organize, maintain, and retrieve official and working files. Ensure documents are accurately named, stored, and retained in designated systems. Protect sensitive, confidential, proprietary, and personally identifiable information. Follow DFC procedures for records retention, information handling, and disposition. Maintain status trackers for assignments, correspondence, deliverables, and office actions. General Administrative Support: Order, receive, and organize office supplies and administrative materials, as directed. Assist with onboarding logistics, workspace coordination, and administrative orientation for new personnel, as authorized. Support routine administrative research, information gathering, and report preparation. Perform other administrative tasks within the scope of this PWS that are assigned by an authorized Government official. Schedule appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business details. Reserves conference rooms and request facilities services. When required, prepare and/or makes requests for (a) official transportation within and outside Washingt…

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