Administrative Assistant

Fully onsite during onboarding and training period Potential Future Flexibility: Possible hybrid schedule after training and demonstrated performance. Financial and Administrative Assistant Organizes and implements administrative systems and procedures. Serves as principal source of information on unit, project or program. Gathers and maintains data for and assists in preparing reports, often using a variety of computer software. Prepares and maintains financial, personnel, administrative, student records. Provides for smooth day to day flow of communications within the department. May compose, proofread, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and or databases. Arranges for use of facilities and plans meetings, conferences and seminars. Contributes to unit goals by accomplishing clerical or administrative duties as required. Ability to work independently with minimal supervision, to handle complex and confidential information. Competency using a variety of office computer software. Requires intermediate to advanced knowledge of email calendar, word processing, spreadsheets. Prior office experience required . Prioritize Candidates with : Administrative support experience in a professional office environment. Financial coordination, accounts payable, reimbursement, procurement, or related experience. Exceptional attention to detail and accuracy. Strong computer literacy and ability to learn new systems quickly. Prior client experience, especially experience with client financial systems, Buy-to-Pay processes or similar platforms Availability to work onsite during onboarding and training. Availability to begin as soon as onboarding requirements are completed. Required Education High School Graduate Notes: Expected 28-35 hours per week Schedule : Primarily Monday-Friday, approximately 9 : 00 AM - 5 : 00 PM Initial Requirement : Fully onsite during onboarding and training period Potential Future Flexibility : Possible hybrid schedule after training and demonstrated performance VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status

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