Administrative Assistant (contract)

Please note that this is a contract role providing services to Hilton through Talent Solutions. If you are selected for this role, you will be employed by Talent Solutions and will not be an employee of Hilton. Contract workers are not employees of Hilton or any of its subsidiaries, nor will they be eligible for Hilton benefits. ***Onsite position at our McLean, VA corporate office working in the office 5 days/week*** Job Summary: Hilton Supply Management (HSM) is the largest global hospitality-focused supply chain and procurement organization in the world, supporting brands, owners, and operators with over $13 billion in spend influence and partnerships with more than 3,000 suppliers. As a key member of the HSM team, you will provide high-level administrative support to a senior leaders, serving as a trusted partner in managing the day-to-day operations of a fast-paced, highly visible executive office. This role demands a polished, detail-oriented professional who thrives in a dynamic environment, exercises sound judgment, and maintains the utmost confidentiality. From complex calendar management and international travel coordination to event planning and cross-functional collaboration, you will play an essential role in enabling executive effectiveness and organizational success. Responsibilities: Route calls and emails thoughtfully to appropriate team members on behalf of the executives Prepare business letters, agendas, and presentations using Microsoft Office Build and maintain partnerships with internal departments to resolve day-to-day administrative challenges Implement and monitor programs as directed by management and see them through to completion Handle inventory of assets and supplies for current team members and assist with onboarding new team members Contribute to all aspects of administrative management, including directory maintenance, logistics, equipment, and storage Schedule and manage all meetings, interviews, events, and other activities for the executive while performing varied general office support Assist in the preparation of regularly scheduled reports, including submitting and reconciling expense reports Manage domestic and international travel itineraries for the executive Solve problems effectively and creatively while maintaining a high level of professionalism and integrity Skills: Excellent verbal and written communication skills Strong organizational skills and attention to detail Ability to multitask and prioritize in a fast-paced environment High degree of discretion and ability to maintain confidentiality Strong problem-solving skills and a proactive, solutions-oriented mindset Ability to build collaborative relationships across internal departments Experience: 5+ years of administrative experience is required Experience supporting senior-level executives is strongly preferred Experience using the Concur travel and expense system is preferred This is a remarkable opportunity to be part of one of the most influential supply chain organizations in the global hospitality industry, supporting a senior leader whose work has a direct impact on Hilton's worldwide operations. You will be at the center of a mission-driven team that is committed to sustainability, supplier diversity, and responsible sourcing, while working in an environment that values growth, community, and a culture of genuine hospitality. If you are an ambitious administrative professional looking to make a meaningful contribution at the highest levels of a world-class organization, this role offers the platform to do exactly that. Pay Rate Range 38 - 45 USD hourly

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