Administrative Assistant-Construction & Architectural office

Job Summary We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, Your proactive approach, excellent communication skills, and attention to detail will help foster a productive environment.We are looking for an organized, experienced, and reliable Administrative Assistant to join our construction and architectural office. The ideal candidate will have previous experience working in construction, development, architectural office and under stand day to day administrative requirements of the construction industry. Duties prepare , submit, and track building and developments permit applications with the city Perform data entry tasks accurately using Microsoft Office and Google Workspace applications, maintaining organized records and files communicate with city and other authorities regarding permits, documents and application requirements. Manage emails and correspondence with clients, contractors, consultants architecs Handle filing systems both physically and digitally, ensuring easy retrieval of documents and compliance with record-keeping standards Assist with bookkeeping activities using QuickBooks or similar accounting software to support financial transactions and recordkeeping Provide clerical assistance such as proofreading correspondence, preparing reports, and managing mail distribution Coordinate office supplies procurement and inventory management to maintain a well-stocked workspaceQualifications Proven office experience with strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools Prior clerical experience demonstrating excellent organizational skills and attention to detail Familiarity with QuickBooks or bookkeeping software is preferred but not required Exceptional customer service skills with the ability to handle inquiries professionally via phone or in person Experience working at a front desk or as a real estate /construction knowledge Strong typing skills along with proofreading abilities to ensure accuracy in all communications Knowledge of multi-line phone systems, filing procedures, and general administrative practices Ability to multitask efficiently in a fast-paced environment while maintaining professionalism and positive attitudeJoin us in delivering outstanding support that keeps our operations running smoothly! This role is perfect for motivated individuals eager to grow their administrative expertise in a collaborative environment. Pay: $20.00-$30.00 per hour Work Location: In person

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