Administrative Assistant, Conservation

5113209 Richmond, Virginia, United States Virginia Museum of Fine Arts Administrative Services Full-Time (Salaried) Closing at: Oct 23 2026 - 23:55 EDT Virginia Museum of Fine Arts Title: Administrative Assistant, Conservation State Role Title: Admin and Office Spec III Hiring Range: $49,000 Pay Band: 3 Agency: Virginia Museum of Fine Arts Location: MAIN MUSEUM Agency Website: https://www.vmfa.museum/ Recruitment Type: General Public - G About Virginia Museum of Fine Arts: The Virginia Museum of Fine Arts in Richmond is one of the largest comprehensive art museums in the United States. VMFA’s growing encyclopedic collection houses more than 50,000 works of art spanning 6,000 years of world history. Our holdings include the largest public collection of Fabergé outside of Russia, the finest collection of Art Nouveau outside of Paris and one of the nation’s finest collections of American art. VMFA is also home to important collections of Chinese art, English silver, French Impressionism, Postimpressionism, British sporting art, and modern and contemporary art, as well as renowned South Asian, Himalayan, and African art. Recently named the 11th-best art museum in the United States by The Washington Post, VMFA is the only US art museum open 365 days a year with free general admission. VMFA is a state-supported, privately endowed educational institution created for the benefit of the citizens of the Commonwealth of Virginia. Its purpose is to collect, preserve, exhibit, and interpret art, to encourage the study of the arts, and thus to enrich the lives of all. About the Conservation Department: The Goode Center is a vibrant research, treatment, and training center dedicated to advancing the field of conservation, art history, and science through joint study with conservators, curators, scholars, and scientists. Opened in 2010, the Goode Center is one of the largest conservation facilities in the southeast and is outfitted with advanced analytical and examination capabilities including hyperspectral, infrared, and multiband imaging, scanning and portable x-ray fluorescence, FT-IR, microfade testing, polarized light microscopy, and computed x-radiography. General Information: We are currently seeking applications for an organized and detail-oriented individual to join our Conservation Department as an Administrative Assistant. The primary objective of this full-time position is to provide support for the Susan and David Goode Center for Advanced Study in Art Conservation under the direction of the Chief Conservator, primarily by performing the following duties: Timely procurement of goods, services and contracts, including processing any surplus, returns, or exchanges. Tracking, processing, and reporting payments and status updates to all necessary parties. General administrative tasks to assist the Chief Conservator and Heads including scheduling meetings, note taking and distribution, coordinating tours and other events, formatting documents and presentations, maintaining administrative records, and assisting with recruitment and onboarding of staff and interns. Facility management including inventorying supplies, maintaining file of Safety Data Sheets, coordinating routine maintenance of the Center’s facility and equipment, and routine duties to maintain compliance with health and safety regulations. Coordinating travel logistics and reimbursements for Conservation staff, within a timely manner, including any cancellations or rescheduling needs. Minimum Qualifications : Knowledge of clerical procedures, standard office practices, and filing systems. Proficiency with Microsoft 365 and Adobe Acrobat, or similar business software Strong written, verbal and interpersonal communication skills. Highly organized with strong attention to detail, and meticulous (digital) file management skills. Excellent time management and ability to multitask and prioritize work Takes initiative and ownership of work, seeks answer…

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