Administrative Assistant (Claude AI Skills Preferred)

About Us Dual Aire Services has been family-owned since 1973. We specialize in mid-rise concrete construction. Our founder, Charles Ferguson, built this company on hard work and honesty, and he believed in doing the job right the first time. We call it “Charlie’s Way,” and it still guides how we work today. The Position This position is based in our Edmond office. From there, you will support our project managers and field crews on construction projects across South Florida. Our teams move fast, and they need someone in the office who keeps everything organized. You will keep the paperwork moving, the calendars straight, and the records accurate so our teams can stay focused on building. We use Claude every day and hope to grow our capabilities in this new workflow as a team. We want someone who already knows how to get good work out of it. Just as important, you should know when its work needs a second look. What You Will Do Draft letters, emails, memos, and requests for information (RFIs) with help from Claude, and proofread every one before it is sent. Keep project files, procurement logs, and submittal records current. Schedule meetings and manage calendars for our project managers. Enter and track data in spreadsheets, Procore, other construction management softwares, and the Dual Aire app and website. Summarize long documents so our managers can act on them quickly. Lend a hand to our procurement and accounting departments when they need it. What We Are Looking For Real experience using Claude for business work. Experience with other AI tools is a plus. A habit of checking AI-generated work for accuracy before anyone else sees it. Strong skills in Google Workspace. Excellent spelling, grammar, and writing. The ability to keep several tasks moving at once without dropping any. Construction experience is preferred, but it is not required. We will teach you the trade. A high school diploma or equivalent is required. An associate’s degree or business training is preferred. What We Offer Competitive pay, based on experience A stable, family-owned company where you work directly with every level of the team, from the field to the owners A real voice in how Dual Aire uses AI as we grow How to Apply Send us your resume and a short cover letter. In your letter, tell us about one task you completed with Claude and how you checked the results. Pay: $18.00 - $22.00 per hour Expected hours: 40.0 per week Work Location: In person

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