Administrative Assistant

KHLG & Associates – A premier and regional Project & Construction Management & Engineering firm that provides engineering, project management, and construction management services across the Commonwealth of the Northern Mariana Islands. We are growing and looking for an organized, dependable Administrative Assistant to support our team. KHLG currently is engaged in critcal projects with US Government projects in the greater Marianas and Micronesia Region. About the Role As our Administrative Assistant, you will work closely with engineers and project managers to keep projects and daily office work running smoothly. You will manage project documents, coordinate schedules, prepare reports and proposals, and act as a key contact for clients, contractors, and government agencies. Responsibilities Provide daily administrative support to engineers, project managers, and leadership Manage calendars, schedule meetings and site visits, and arrange inter-island and off-island travel Prepare, format, and proofread proposals, reports, specifications, and letters Maintain project files, drawing logs, submittals, and RFIs Prepare and track permit applications with local agencies, including DPW, BECQ, CUC, HPO, and CPA Help with documentation and reporting for federally funded projects (e.g., FEMA, HUD, FHWA) Organize bid packages and responses to government procurement solicitations Process timesheets, invoices, expense reports, and purchase orders Coordinate shipments of off-island materials and supplies Answer phones and emails, and greet clients and visitors Track staff licenses and certifications Help with typhoon preparedness, including file backups and emergency contact lists Take meeting minutes and follow up on action items Minimum Qualifications High school diploma [1–2] years of administrative or office experience Working knowledge of Microsoft Word, Excel, and Outlook Strong written and spoken English Valid CNMI driver's license Preferred Qualifications Associate's degree or Bachelor's Degree in Business Administration or a related field Experience in an engineering, construction, architecture, or government office operations. Familiarity with CNMI permitting processes and local agencies Experience with QuickBooks, SharePoint, or Bluebeam Ability to speak Chamorro, Carolinian, Tagalog, Chinese, Korean, or Japanese What We Offer Salary of $24,000 and up per year, based on qualifications Paid annual leave and sick leave CNMI and federal holidays off On-the-job training and room to grow in engineering and construction administrative roles. Schedule and Start Date Full-time, Monday–Friday, [8:00 AM – 5:00 PM] Start date: November 2026 How to Apply: Please submit your resume via email to "jesses@khlgassociates.com" with Administrative Assistant on the subject line. Pay: $24,000.00 - $28,000.00 per year Benefits: Paid time off Professional development assistance Work Location: In person

View the full posting and apply