Administrative Assistant

Description: Position Summary Commonwealth Electrical is seeking a highly organized, professional, and customer-focused Administrative Assistant to support daily office operations. This role serves as the first point of contact for clients, vendors, employees, and visitors while providing administrative support across the organization. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to effectively manage multiple priorities in a fast-paced construction and electrical contracting environment. Essential Duties and Responsibilities Reception and Communications Answer and direct all incoming telephone calls in a professional and courteous manner. Greet and assist visitors, clients, vendors, and job applicants. Receive, sort, and distribute incoming mail, deliveries, and courier packages. Maintain a professional and welcoming front office environment. Monitor and manage general company email inboxes, as assigned. Office Administration Provide administrative support to management and department personnel. Prepare, edit, proofread, and distribute correspondence, reports, and other business documents. Maintain organized filing systems, both electronic and paper-based. Assist with data entry, record keeping, and document management. Coordinate office communications and support internal administrative processes. Office Supplies and Inventory Management Monitor office supply inventory levels and maintain adequate stock. Research, order, and replenish office supplies, equipment, and breakroom materials. Work with approved vendors to ensure timely delivery and cost-effective purchasing. Track supply expenditures and maintain purchasing records. Meeting and Event Coordination Plan, coordinate, and schedule company meetings, training sessions, and employee events. Reserve meeting spaces and arrange necessary equipment and materials. Coordinate catering, travel arrangements, lodging, and transportation as needed. Assist with company celebrations, employee recognition events, safety meetings, and special functions. Prepare meeting agendas, presentation materials, and meeting logistics. Administrative Support Coordinate calendars and scheduling for management personnel as assigned. Assist with travel arrangements and expense reporting. Support onboarding activities for new employees, including preparation of materials and scheduling. Assist with special projects and other administrative duties as assigned. Requirements: Education and Experience High School Diploma or GED required. Associate degree in Business Administration or related field preferred. Minimum of 2 years of administrative, office support, or receptionist experience. Experience in construction, electrical contracting, or a trade-related industry is preferred. Knowledge, Skills, and Abilities Exceptional verbal and written communication skills. Strong customer service and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent organizational and time-management skills. Ability to prioritize tasks and manage multiple responsibilities simultaneously. Strong attention to detail and accuracy. Ability to maintain confidentiality and exercise professional judgment. Ability to work independently and as part of a team. Physical Requirements Ability to sit, stand, and move throughout the office for extended periods. Ability to lift and carry office supplies and packages up to 25 pounds. Ability to operate standard office equipment including computers, printers, copiers, and multi-line phone systems. Work Environment Professional office environment supporting electrical construction and service operations. Frequent interaction with employees, customers, subcontractors, vendors, and visitors. Occasional flexibility in schedule may be required to support company meetings and events.

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