Administrative Assistant

Cytek Biosciences (NASDAQ: CTKB) is a life sciences tools company dedicated to advancing cell analysis so researchers and clinicians can better understand human health and disease. Our full-spectrum flow cytometry platforms, including the Northern Lights and Aurora systems, give scientists around the world a simpler, faster, more complete view of complex cell populations — accelerating discovery in immunology, oncology, cell and gene therapy, vaccine development, and beyond. Across our sites, including Bellevue, Cytek combines deep scientific expertise with an entrepreneurial, people-first culture, and relies on strong operational and administrative teams to keep our research and development environment running smoothly. Role Summary In this pivotal role, you will be a key figure ensuring our workplace and office runs efficiently. Your self-directed, organizational, and strategic support will directly contribute to a collaborative culture and creative research and development environment. In this role, you will have the opportunity to contribute to improved employee comfort, help streamline site operations, and support strategic initiatives. While reporting to facilities, you will play an important role in the success of the site's research and development efforts. Essential Duties and Responsibilities To perform this job successfully, an individual must be able to perform essential duties and responsibilities satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Workplace Coordination Front Desk Management. Serve as the primary contact for visitors, guests and facilities at the Bellevue Site. Log visits and escort visitors to appropriate locations. Receive and ship packages. Deliver packages to appropriate department, handle packing slips and invoices, and update status in corporate database where appropriate. Coordinate with facilities project manager, safety and EHS vendors and ensure an organized and efficient on-site environment. Manage all office, kitchen, and facilities supplies, including monitoring stock levels, overseeing inventory, and handling ordering and restocking. Collaborate with cross-functional teams (R&D, Facilities, HR, Purchasing and Supply Chain, IT, and Manufacturing) to provide essential on-site support for Bellevue. Administrative & Strategic Support Assist in development and implementation of corporate systems and procedures as needed. Work with HR, Security, and Facilities to assist with site-specific related tasks. Provide site badges for building and fitness facility access, issue guest and visitor passes as required. Work with HR, Facilities, and IT to provide support for employee new hire onboarding, ensuring an efficient and pleasant experience. Partner with leadership and the facilities team to assist with space planning, building and facility's needs. Coordinate schedules, appointments, and meetings as needed for on-site leadership and management. Employee Culture Plan, budget, and execute a variety of site-specific events, such as holiday parties, social gatherings, and team-building activities. Act as a key resource for employees, help communicate site-specific information or requests. Manage and update internal office documentation, such as knowledge base and intranet pages, to ensure information is current and accessible. Requirements & Qualifications The requirements listed below are representative of the knowledge, skill, and/or ability required. Bachelor's Degree preferred. High School Diploma or GED accepted if meeting experience qualifications. At least 2-3 years of experience as an Administrative Assistant, Office Administrator, Facilities Coordinator, or similar role. Experience coordinating with facilities vendors, service providers, and property management teams preferred. Proficiency in MS Office (Word, Excel, PowerPoint, Teams, SharePoint, Outlook) and familiarity with office equipment. Savvy with …

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