Administrative Assistant, Arts & Sciences

Posting Details Position Summary Information Position Title Administrative Assistant, Arts & Sciences Position Type Full Time Regular Annual Schedule 12 months Expected Work Schedule Standard Anticipated Days Monday - Friday Anticipated Hours 8:00 a.m. - 5:00 p.m. with occasional overtime Anticipated Hours per Week 40 Work Location A-B Tech Main Campus Job Description Summary Performs administrative assistant support duties for the Arts & Sciences Division and the Dean of Arts & Sciences. This entails building, monitoring, and maintaining courses, writing adjunct contracts, maintaining classrooms, and payroll requests. Duties 1. Inputs class schedules for academic departments, including cancelling courses, instructor changes, linking co-requisite courses, and notifying students of course changes. 2. Compiles and submits the payroll requests for part-time instructors, staff, and student workers. 3. Prepares faculty workload report for full-time and part-time faculty and writes adjunct agreements. 4. Prepares and follows up on work orders related to building maintenance and IT issues. 5. Uses of a variety of software to facilitate the operation of the division including Microsoft Office, Colleague, E-Procurement, 25Live, PeopleAdmin, and School Dude. 6. Keeps up to date on all policies and procedures. 7. Schedules, books, and creates online meeting platforms, and records and distributes meeting minutes for biweekly Chair meetings and monthly Division meetings. 8. Maintains the division webpage. 9. Maintains and organizes breakroom, storage rooms, mailroom, bulletin boards, and common areas in the Elm and Sycamore buildings. 10. Handles E-procurement orders and reconciles charges. 11. Contributes to the College Vision, Mission, Values, and RISE statement. 12. Performs other duties as assigned. Minimum Requirements (Applicant must meet all of the minimum requirements) 1. Associate degree 2. One year of full-time or equivalent work experience in an administrative support role performing administrative assistant duties. Preferred Qualifications 1. Bachelor’s degree 2. Experience in an administrative support position related to Instructional Services in higher education. 3. Experience with Colleague software. 4. Experience in a high-volume office setting. 5. Microsoft Office Specialist Certification 6. Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language. Special Instructions to Applicants Applicant Should: 1. Read the following before submitting the Application: Application Selection Process Technical Support Tips 2. Upload Required Documents: When applicable, upload the relevant transcript that correlates to the degree requirement in the minimum requirement or preferred qualifications with in the job posting. The transcript must show the individual courses taken and the degree that is conferred or awarded. PLEASE NOTE: DIPLOMAS OR A COPY OF DEGREE IS NOT ACCEPTABLE INSTEAD OF TRANSCRIPT If selected for hire: If selected for hire, official sealed transcripts from an institution accredited by an accrediting agency recognized by the US Department of Education are required to be received a minimum of two business weeks before the first day of work. Transcripts outside of the United States, must be accompanied by an evaluation completed by a NACES recognized agency and received by Human Resources at least two weeks prior to the first day of work. PLEASE NOTE: FAILURE TO COMPLY MAY RESULT IN THE WITHDRAWAL OF THE JOB OFFER. Why Should I Work at A-B Tech? A-B Tech is nestled in the mountains of Western North Carolina and has served as the region’s premier two-year college since our establishment in 1959. With four locations , the College service area includes Buncombe and Madison Counties. We are a family of approximately: 10,000 curriculum students 14,000 continuing education students 1,100 faculty & staff We offer an array of programs to meet local workforce needs which cu…

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