Administrative Assistant (Administrative Assistant 3/4)

What You Will Do This position will be filled at either the Administrative Assistant 3 or 4 level, depending on the skills of the selected candidate. Additional job responsibilities (outlined below) will be assigned if the candidate is hired at the higher level. The Dynamic Experiment's Division Office is seeking is seeking a motivated, customer service focused, and experienced Administrative Assistant. Reporting to the division office, the selected candidate will provide business and administrative support to the M-6 Group Office and collaborate with the division administrative support staff team. The ideal candidate should have excellent communication, organization, and problem-solving skills. While executing responsibilities, the selected candidate will consistently maintain a professional office atmosphere, demonstrating attention to detail and accuracy, initiative, versatility, tact, and confidentiality. They will work closely with the M Division Administrative Staff team in creating and maintaining a team environment marked by close cooperation, adaptability, and a willingness to provide support where needed while serving as a point of contact and a resource for the M-Division members. Job responsibilities include but are not limited to: Administrative Assistant 3 $49,600 - $76,700 Perform administrative duties such as time & labor, foreign and domestic travel, calendar management, foreign and domestic visit requests, facility service requests, answering phones, filing, records management and procurement of supplies and equipment. Provide calendar management for the group by scheduling meetings, maintaining conference room schedules, and coordinating calendars. Assist with tracking job ads and applicants, hiring committees, scheduling interviews, onboarding, and new-hire familiarization. Utilize a high degree of initiative to independently and collaboratively solve problems and improve processes. Act as a resource to staff for established processes, procedures, and guidelines. Serve as point of contact and liaison with group members, outside organizations, senior management offices, and personnel regarding issues and policies related to M Division. Administrative Assistant 4 $60,500 - $93,600 In addition to what was outlined at the lower level, at this level: Work with records management staff to compose and issue formal correspondence and other documents of record. Support managers and staff throughout the division in arranging meetings, taking notes, and tracking deliverables. Use independent judgment to prioritize a wide range of complex tasks and deliverables with varying levels of importance and urgency, while keeping customers informed and meeting deadlines. Read, understand, interpret, and implement institutional policies and procedures in support of group office needs. Utilize a high degree of initiative to independently and collaboratively solve problems and improve processes. What You Need Minimum Job Requirements: Knowledge of and experience with standardized software packages for action tracking, calendar management, e-mail distribution, purchasing, time and labor, travel, training, and Microsoft office programs. Excellent interpersonal, verbal and written communication skills with demonstrated professionalism, accuracy, and high attention to detail. Excellent customer service skills and ability to interact effectively with all levels of internal and external personnel, including the ability to build effective working relationships with diverse co-workers and customers. Demonstrated ability to organize, prioritize, and follow-through to completion on multiple tasks, under strict deadlines and changing priorities. Demonstrated experience working with sensitive information and/or classified matter. Ability to team with other professionals to solve problems and resolve issues. Demonstrated record of dependability, availability, attendance, and punctuality. Ability to obtain a DOE Q Clearance. Additional Job Requir…

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