Administrative Assistant

Job Posting Information Posting Number PG195269SP Internal Recruitment No Working Title Administrative Assistant Anticipated Hiring Range $42,000 - $44,000 Work Schedule M-F, 7:00 am - 4:00 pm Job Location Raleigh, NC Department Utilities and Engineering About the Department The NC State University Facilities Division is home to nearly 900 professionals who plan , build and maintain the spaces that foster an environment where innovation, learning, and community thrive. Through this work, we help create spaces that empower students, faculty, and staff to reach their full potential. Operating year-round, we manage more than 16.7 million gross square feet of built space and oversee 4,733 acres of campus infrastructure through a series of core departments, each composed of multiple specialized units: Design & Construction Business Operations Campus Operations and Maintenance Campus Planning and Strategic Investment Whether responding to a maintenance request, shaping future facilities or creating spaces that inspire discovery, our team is grounded in excellence, service and stewardship. Join the pack and become part of one of the largest and most respected employers in the state, helping shape the future of our campus community. Take a look below to see what we offer! Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Medical , Dental , and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered. Essential Job Duties NC State University’s Utilities and Engineering Services unit plays a vital role in keeping campus operations running by producing and distributing steam, chilled water, electricity, and potable water, while maintaining stormwater and sanitary sewer systems across three campuses. The unit also supports energy management, fuel procurement, and campus outreach initiatives. We are seeking an organized, proactive, and service-oriented Administrative Assistant to provide essential administrative and operational support to the Utilities team. In this role, you will work closely with the Unit Director, Engineering Managers, supervisors, and staff to coordinate daily operations, support recruitment and onboarding, manage employee programs, maintain records, and facilitate communication across the unit. You will also help coordinate special projects, events, and office improvements that support team effectiveness. If you enjoy keeping operations organized, supporting people, and contributing to the work that keeps a university running, we encourage you to apply and become part of the NC State Facilities team! Key responsibilities and duties include but are not limited to: Provide administrative support to the Utilities Unit Director, Engineering Managers, supervisors, and staff to support daily operations. Manage scheduling and communications by maintaining the Director’s calendar, coordinating training room reservations, answering calls, and distributing messages. Coordinate employee services by scheduling required medical exams, processing office supply requests, and maintaining administrative records. Dispatch urgent work requests by coordinating emergency AiM work orders with the appropriate Utilities personnel. Prepare and revie…

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