Administrative Assistant

Job Summary We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of daily operations, providing essential administrative support to ensure smooth and efficient office functioning. Your proactive approach, excellent communication skills, and attention to detail will help foster a productive environment. This paid position offers an exciting opportunity to develop your skills in a fast-paced setting while supporting various departments with clerical and customer service responsibilities. Duties Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing exceptional customer support with professional phone etiquette Perform data entry tasks accurately using Microsoft Office and Google Workspace applications, maintaining organized records and files Handle filing systems both physically and digitally, ensuring easy retrieval of documents and compliance with record-keeping standards Assist with bookkeeping activities using QuickBooks or similar accounting software to support financial transactions and recordkeeping Support medical or dental office functions by managing appointment scheduling, patient records, and verifying insurance information (if applicable) Provide clerical assistance such as proofreading correspondence, preparing reports, and managing mail distribution Coordinate office supplies procurement and inventory management to maintain a well-stocked workspace Qualifications Proven office experience with strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools Prior clerical experience demonstrating excellent organizational skills and attention to detail Familiarity with QuickBooks or bookkeeping software is preferred but not required Exceptional customer service skills with the ability to handle inquiries professionally via phone or in person Experience working at a front desk or as a real estate /construction knowledge Strong typing skills along with proofreading abilities to ensure accuracy in all communications Knowledge of multi-line phone systems, filing procedures, and general administrative practices Ability to multitask efficiently in a fast-paced environment while maintaining professionalism and positive attitude Join us in delivering outstanding support that keeps our operations running smoothly! This role is perfect for motivated individuals eager to grow their administrative expertise in a collaborative environment. Pay: $20.00-$30.00 per hour Expected hours: 40.0 per week Work Location: In person

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