Administrative Assistant

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description AECOM is seeking an organized and proactive Administrative Assistant to provide essential field and office support for operations and maintenance teams. This role serves as a key resource supporting equipment operators, electricians, and maintenance personnel by coordinating administrative activities that keep daily operations running efficiently. The ideal candidate will thrive in a fast-paced environment, demonstrate strong organizational and communication skills, and be comfortable managing multiple priorities while supporting a diverse workforce. Key Responsibilities Provide administrative support to field operations, maintenance, and technical personnel. Coordinate schedules, calendars, meetings, and travel arrangements as needed. Process and track work orders, service requests, and maintenance documentation. Assist with purchasing activities, including requisitions, purchase orders, invoice tracking, and vendor coordination. Maintain organized records, files, reports, and documentation in accordance with company procedures. Support workforce scheduling and assist with communicating operational updates to field personnel. Prepare correspondence, reports, presentations, and other business documents. Monitor office and field supply inventories and coordinate replenishment activities. Enter, maintain, and verify data within various company systems and databases. Respond to internal and external inquiries in a professional and timely manner. Coordinate onboarding, training schedules, and administrative activities for field personnel as required. Perform additional administrative duties to support operational and maintenance activities. Qualifications Minimum Requirements High School Diploma or GED and 2 years of administrative support experience or demonstrated equivalency of experience and/or education. Preferred Qualifications Associate degree in Business Administration, Office Administration, or a related field. 4+ years of experience providing administrative support in an operations, maintenance, industrial, utility, construction, manufacturing, or field services environment. Experience processing work orders and supporting maintenance management systems. Experience with purchasing, procurement processes, and vendor coordination. Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and Teams. Demonstrated ability to coordinate multiple priorities, manage schedules, and maintain accurate records in a fast-paced environment. Strong written and verbal communication skills with the ability to interact effectively with field and office personnel. Additional Information This position is not eligible for employment visa sponsorship. The company will not provide sponsorship for this role now or in the future. Candidates must be legally authorized to work in the United States without current or future sponsorship. At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity se…

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