Administrative Assistant
Kinder MorganOverview: Responsible for providing general administrative support to Terminal. Duties include: Regulatory report submission with accuracy. Invoice preparation and entry into accounting system. General Services Agreement and Work Directive preparation. Inventory management including issuing, transferring and auditing stock. Ordering, receiving, tracking and returning material. Assist in the preparation and monitoring of O&M and Capital Budget. Updating and revising various company manuals, plans and procedures. Miscellaneous data entry, filing, office equipment operation and receptionist duties. Monthly reporting including accruals, gas log entry, and p-card reallocations. Responsibilities: Deal with a wide variety of people with tact, courtesy and professionalism Speak clearly, both in person and by telephone, using a high level of verbal skills Write effectively, and understand verbal and written communications, including but not limited to email Basic math skills (proficiency with MS Office, databases, Windows, Internet). Good conceptual skills to quickly learn other company software. Ability to effectively organize, plan, prioritize and complete work with minimum supervision. Work independently to manage tasks and timelines Maintain a regular, dependable attendance and high level of performance Maintain a high regard for personal safety, for the safety of company assets and employees, and the general public Other daily, weekly, and monthly duties, and special projects, as assigned May be required to work non-traditional hours as needed Perform the monthly billing process, accounts receivable administration (including communications with customers regarding collections and communications of collections status to management) Prepare general ledger account reconciliations •Prepare billing and revenue related journal entries Coordinate revenue forecast and budget data Perform Ad Hoc revenue analysis and reporting •Comply with all KMT policies and procedure. Experience in Lawson, MAXIMO and PAWS is a plus. Qualifications: Education: Associate's degree (A.A.) or equivalent from two-year college or Business school; or High School Diploma with two years related experience and/or training; or equivalent combination of education and experience. Required Qualifications: Minimum 5 years progressive administrative experience in a fast-paced and detail-oriented office environment Good organizational, communication and PC skills Must possess and maintain a valid driver license and a driving record satisfactory to the company and its insurers (for travel, as needed) EXPERIENCE/SPECIFIC KNOWLEDGE : Intermediate level of proficiency with Microsoft applications (including but not limited to Outlook, Word, Excel, PowerPoint) for the purpose of word processing, presentations, spreadsheets and information retrieval Strong reading, listening, administrative skills and logical thought processes with the ability to identify and resolve simple to complex issues/problems Ability to organize and prioritize daily work, including tracking and managing projects, data and daily work, professionally seeing such to completion, and maintain strict confidentiality Proven communication, oral and written, with ability to communicate with a variety of individuals and personalities at all levels internally and outside the organization Ability to quickly learn and consistently apply processes and procedures Must possess and regularly demonstrate excellent communication and presentation skills, verbal and written Ability to successfully perform the required and expected duties with minimal direct supervision Must be able to successfully and simultaneously manage multiple tasks, often under short or changing deadlines, in a diverse and fast-paced environment Ability to work effectively in a small group environment as a cooperative team member, take direction from supervisor(s), focus attention on details, follow work rules and adhere to established work s…