Administrative Assistant

Position Overview: As an Administrative Assistant at Sonshine, you will play a crucial role in supporting the day-to-day operations and ensuring a smooth and organized experience for our clients with physical and developmental disabilities and our staff. This position involves assisting the Program Director with a variety of administrative tasks, coordinating program logistics, and contributing to the overall success of the organization. Through this position you will gain a broad understanding of the charitable and social services sector with a focus on disabilities. Part time hours with full time hours available in the summer months. Responsibilities: Organize and prepare client information, ensuring accurate and accessible records for everyone. Answer emails and maintain clear communication with staff, parents, and external contacts. Manage the procurement of supplies needed for activities, including ordering groceries and other essential materials. Assist in coordinating camp transportation and ensuring logistical needs are met for daily operations Assist with document preparation and basic reporting Provide direct support to the Program Director including the management of schedules and meetings. Act as a key point of organization, ensuring schedules, supplies, and communication run smoothly. This role is ideal for individuals who are highly organized, detail-oriented, and passionate about contributing to an enriching camp experience. Occasional: Driving campers to and from camp in company vehicle. May assist with other variable tasks and duties as needed Qualifications Proficient in Microsoft Office and Google Suite Strong computer skills with experience on canva or adobe Excellent customer service and phone etiquette Clerical experience, including filing and front desk duties Relevant experience in program planning or supporting people with disabilities (asset) Drivers license and comfortable driving for work** G2 Drivers License Bilingual English and French Job Type: Part-time Pay: From $21.00 per hour Expected hours: 10.0 – 30.0 per week Benefits: Casual dress Flexible schedule On-site parking Experience: Administrative: 1 year (preferred) Licence/Certification: G2 or Higher Drivers License (required) Work Location: In person

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