Administrative Assistant

Salary $52,302.15 Annually Location Taylorsville Campus, UT Job Type Exempt Full Time Job Number 202501232 Division Business Services Department Information Technology Opening Date 10/26/2026 Closing Date 11/13/2026 11:59 PM Mountain FLSA Exempt Applicants must be authorized to work in the United States. All employees are expected to maintain a permanent residence within the State of Utah as a condition of employment. New employees must provide a valid Utah residential address within 30 days of their start date. Job Summary Provides advanced administrative and operational support to the Chief Information Officer (CIO) and the Office of Information Technology (IT). Performs a variety of administrative, fiscal, and office management functions, including executive scheduling, departmental purchasing and budgeting, committee coordination, records management, travel coordination, and communication support. Maintains confidential information and provides professional customer service while serving as a liaison between IT and campus stakeholders. Exercises independent judgment and discretion in performing assigned responsibilities and supports the effective operation of IT programs, services, and initiatives. Essential Duties & Responsibilities & Knowledge Skills & Abilities Executive and Administrative Support Perform administrative functions for the Chief Information Officer, including compiling, writing, editing, and preparing memoranda, correspondence, reports, presentations, agendas, and other business documents. Coordinate executive calendars, schedule meetings, arrange travel, and provide telephone and office support. Assist with planning and coordinating departmental events, meetings, and special projects. Fiscal, Budget, and Purchasing Administration Provide office budgeting and purchasing functions, including processing fiscal and budgetary documents. Prepare requisitions and purchasing documentation in accordance with College policies and procedures. Track inventory, reconcile budgets, process travel-related expenses, and maintain fiscal records. Perform Inter-Departmental Billing (IDB) activities and related accounting support functions. Office Operations and Records Management Perform administrative duties for the office, including handling confidential personnel, budgetary, and operational information. Maintain filing systems, attendance records, employment records, and departmental documentation. Coordinate activities and communications with other College departments and external organizations. Support compliance with College policies, procedures, and administrative requirements. Research, Reporting, and Committee Support Conduct research and analysis and prepare reports and supporting documentation. Serve as secretary or administrative support for technology committees, advisory groups, and departmental meetings. Record meeting minutes, document action items, and distribute meeting materials. Prepare and disseminate information to faculty, staff, administrators, students, and external stakeholders. General Secretarial and Customer Service Support Provide general secretarial support, including word processing, correspondence preparation, filing, records maintenance, information gathering, and document management. Respond to inquiries and provide customer service to College employees, students, vendors, and community partners. Support special projects and perform related duties as assigned. Knowledge, Skills & Abilities Ability to operate computers and other office equipment with a high level of proficiency. Experience with Microsoft Office applications and Microsoft 365 services. Ability to coordinate activities with other teams within OIT as well as with departments external to OIT. Proficient understanding of requisition processing, purchasing procedures, and procurement guidelines. Ability to generate budget reports and coordinate departmental travel. Ability to use enterprise resource planning (ERP) or financial sy…

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