Administrative Assistant

Overview Zhanos Distribution, a South Florida–based distributor of gaming peripherals and consumer electronics, is hiring a full-time Administrative Assistant to keep the day-to-day running smoothly. You will be a point of contact for clients, keep our inventory system current, take notes in meetings and calls, and track follow-ups so nothing slips through the cracks. This is a full-time hybrid role (30–40 hours per week), mostly work-from-home, with occasional in-person days in South Florida and occasional travel. If you are organized, communicate clearly, and like owning loose ends, this role gives you real responsibility from day one. Duties Keep the inventory management system current by adding new items and updating prices on existing ones Serve as one of the day-to-day point of contacts for clients: respond to inquiries, send quotes and order updates, and keep conversations moving Take clear notes during meetings and calls, capture action items, and circulate them to the team Track open items (pending orders, shipments, quotes, supplier replies) and follow up until each one is closed Build and maintain spreadsheets in Google Sheets or Excel for inventory, order tracking, and simple reporting Keep documents, client files, and invoices reconciled and organized in Google Drive Handle general administrative tasks: data entry, document preparation, supply ordering, and occasional errands Travel occasionally for trade shows, warehouse visits, or client meetings Skills Strong organizational skills with the ability to track many moving parts and prioritize without close supervision Excellent written and verbal communication; professional, prompt, and clear with clients over email, phone, and messaging apps Proficiency in Microsoft Office and Google Workspace, especially Google Sheets and Excel Accurate note-taking and dependable follow-through on action items Quick to learn new software, including inventory management and CRM tools Self-directed and reliable when working remotely, with a quiet workspace and dependable internet Associate degree, or currently enrolled as a part-time college student, preferred Based in South Florida with reliable transportation for in-person days and occasional travel Familiarity with consumer electronics, wholesale, or distribution a plus Benefits Pay: $18–$22 per hour, based on experience Schedule: full-time, 30–40 hours per week Health insurance: 100% employer-paid (employee coverage) Dental and vision insurance available at a low employee premium Hybrid: mostly work-from-home, with occasional in-person days in Boca Raton Travel expenses covered when travel is required Room to grow into operations or sales as the company expands If you like keeping things organized and want a role where your work directly keeps a growing business moving, we would like to hear from you. Pay: $18.00 - $22.00 per hour Expected hours: 30.0 – 40.0 per week Benefits: Dental insurance Employee discount Flexible schedule Health insurance Vision insurance Work Location: Hybrid remote in Boca Raton, FL 33428

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