Administrative Assistant

Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to help maintain an efficient office environment. This paid position is perfect for someone eager to develop their administrative expertise while contributing to a vibrant team dedicated to excellence. Responsibilities Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette. Operate multi-line phone systems to handle incoming calls efficiently, transferring or taking messages as needed. Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other relevant software tools. Organize and file documents systematically, ensuring easy retrieval and confidentiality of sensitive information. Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings. Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial recordkeeping. Provide excellent customer service by responding promptly to inquiries and supporting clients or staff with clerical needs. Maintain office supplies inventory and coordinate procurement to ensure smooth daily operations. Skills Proven experience in office management, clerical work, or administrative support roles. Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills. Excellent organizational skills with the ability to multitask effectively and prioritize responsibilities. Exceptional phone etiquette and experience managing multi-line phone systems in a professional setting. Experience with QuickBooks or bookkeeping is a plus for supporting financial tasks. Attention to detail for proofreading documents, managing schedules, and maintaining accurate records. Pay: $22.00 - $28.00 per hour Benefits: 401(k) matching Health insurance Paid time off Retirement plan Work Location: In person

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