Administrative Assistant

Overview Join our team at InfoLink USA as a part-time Administrative Assistant and keep daily operations organized, responsive, and moving forward. You’ll support staff by coordinating schedules, managing purchasing, assisting project logistics and documentation, and handling phone communication. This role suits someone who enjoys balancing detail-focused clerical work . About InfoLink USA InfoLink USA is a women-owned business based in Lafayette, Louisiana, with more than 20 years of experience providing reliable network cabling and communication solutions. We serve clients across a variety of industries and are committed to high-quality, efficient connectivity solutions, exceptional service, and strong client relationships Responsibilities Assist the Operations Manager with daily administrative and operational tasks. Support purchasing and procurement , including preparing purchase requests, coordinating orders, tracking deliveries, and maintaining purchasing records. Assist with inventory management , including tracking equipment and materials, maintaining inventory records, and helping coordinate material distribution. Maintain and organize project and operational documentation , including purchase records, packing slips, equipment documentation, delivery information, and other project files. Coordinate logistical activities , including shipments, deliveries, material pickups, equipment transfers, and related scheduling. Communicate with vendors, suppliers, project personnel, and internal team members as needed. Assist with data entry, spreadsheets, reports, and general recordkeeping. Help maintain accurate electronic filing systems and operational records. Support preparation and organization of documentation for ongoing and completed projects. Assist with general office and administrative duties as assigned by the Operations Manager. Skills Essential: Strong organizational and time management skills, computer literacy, technical proficiency, typing accuracy, and clear phone and client communication. Essential: Support experience, plus administrative, clerical, office, or front-desk experience. Essential: Comfort with productivity software, spreadsheets, data entry, word processing, proofreading, inventorying and filing. Preferred: QuickBooks or bookkeeping experience, calendar management, personal assistant experience, or medical receptionist experience. Pay: $18.00 - $20.00 per hour Expected hours: 20.0 – 30.0 per week Work Location: In person

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