Administrative Assistant 2

Working at MIT offers opportunities that just aren’t found anywhere else , including generous and unique benefits that help to ensure that MIT employees are healthy, supported, and enjoy a fulfilling work/life balance. We welcome people from all walks of life to bring their talent, ideas, and experience to our community. We strongly encourage applications from individuals from all identities and backgrounds – like yours. If you want to be part of our exceptional, multicultural, collaborative, and inclusive community, then take a look at this opportunity. MIT provides pay ranges representing its good faith estimate of what the Institute reasonably expects to pay for a full time position at the time of posting (if you are applying for a part time salaried job, you will need to prorate the posted pay range). The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements. This pay range represents base pay only and does not include any other benefits or compensation. Administrative Assistant 2 Job Number: 26141 Functional Area: Office Support Department: School of Engineering School Area: Engineering Pay Range Minimum: $27.50 Pay Range Maximum: $34.20 Employment Type: Full-time (Hybrid) Employment Category: Non-Exempt Visa Sponsorship Available: No Schedule: Pay Grade: 5 Posting Description ADMINISTRATIVE ASSISTANT 2 , School of Engineering Dean’s Office , to provide comprehensive administrative, event, and office support to the Executive Assistant and Dean. Will coordinate and support Dean’s Office meetings and events, including Engineering Council, special visits, SAGE/Grad SAGE, DAC, luncheons, and strategic initiatives; reserve space, schedule presenters, order refreshments, prepare materials, manage invitations/RSVPs, and provide onsite support; serve as an information resource on event and room-use policies; manage conference room calendars, booking procedures, and access; receive guests and provide professional front-office support; maintain common spaces, conference rooms, kitchen areas, and Dean’s Office suites; submit and follow up on Facilities work orders; respond to inquiries requiring knowledge of Dean’s Office and School policies and procedures; answer phones, distribute mail, photocopy, conduct searches, and provide clerical support; order supplies and equipment; process journal vouchers, requisitions, purchase orders, invoices, Procurement Card transactions, FRCs, and travel reimbursements; compose and edit correspondence and documents; create PowerPoint presentations using SoE branding; coordinate mailings and event communications; schedule appointments, meetings, and domestic/international travel; provide backup support for Dean’s calendaring and other administrative assistants; assist with orienting staff and visitors; maintain filing systems; troubleshoot office technology issues with IS&T; support business process improvements; and handle confidential matters with discretion. Job Requirements REQUIRED : High school diploma or equivalent; minimum of three years of administrative, office, or related experience; excellent interpersonal, communication, organizational, proofreading, and word-processing skills; proficiency with Microsoft Office; ability to manage multiple priorities, meet deadlines, work independently and collaboratively, exercise sound judgment and discretion, remain calm under pressure, and learn new software; and experience arranging travel, processing invoices, and ordering supplies. Occasional evening/weekend work and local or domestic travel may be required. 10/15/2026

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