Administrative Assistant

Requisition ID: 413902 Position Number: 3PMHpurchADMASST-01 City: Brandon Employer : Prairie Mountain Health Site: Prairie Mountain Health - Brandon Health Centre Department / Unit: Materials Management Job Stream: Non-Clinical Anticipated Start Date - End Date: To Be Determined - 07/29/2027 Reason for Term: Maternity Leave Union : Non Union FTE: 1.00 Anticipated Shift: Days Daily Hours Worked: 7.50 This term position is concurrently a MATERNITY/PARENTAL LEAVE OF ABSENCE term and an INDEFINITE LEAVE OF ABSENCE term. In the event one of the leave of absences concludes earlier than the date referenced above, the term of this position will expire sooner with applicable notice: 1) Maternity/Parental leave of absence with a minimum two (2) weeks notice or one (1) pay period (whichever is longer); or 2) Indefinite leave of absence with a minimum of 24 hour notice of return of the current incumbent. POSITION SUMMARY Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities of Prairie Mountain Health functioning within the facility /program of their position. Within their delegated authority, the Administrative Assistant is responsible for decision-making, supervision and management of a work unit, performing diverse and routine to complex administrative work that may involve supervision of staff. The Administrative Assistant participates with an interdisciplinary team within the program(s) portfolio and regional team structure. The Administrative Assistant functions in a confidential labour relations capacity in matters relating to labour relations. QUALIFICATIONS: Grade 12 education (MB Standards) Graduate and/or certification from a recognized Business Administration Program Three (3) years equivalent full-time experience in the last five years in an administrative, financial or relevant health related discipline Other combinations of education and experience may be considered Province of Manitoba Class 5 Drivers License and access to a personal vehicle to provide service within the Prairie Mountain Health. Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology Demonstrated leadership and supervisory ability Demonstrated ability in maintaining effective interpersonal working relationships required Demonstrated critical thinking skills required Demonstrated sound organizational skills, and the ability to work independently Demonstrated written and oral communication skills Demonstrated professional and personal commitment for professional development, lifelong learning and continuing education Ability to prioritize in a changing environment Ability to respect and promote a culturally diverse population Ability to respect and promote confidentiality Ability to perform the duties of the position on a regular basis RESPONSIBILITIES: Overview: Administrative Support Manages Director/Regional Manager/Manager schedule; makes travel arrangements; monitors e-mails redirecting or responding as appropriate. Attends meetings, documents minutes of meetings and follows-up, as required. Maintains employee personnel files, if applicable; acts as a contact for employee questions; prepares letters of offer; completes appropriate documentation for benefit plans/LOA’s; ensures appropriate authorization for absences or schedule adjustments and records electronically or forwards documentation to scheduling. Develops and maintains central filing system for Director/Regional Manager/Manager, including management of records retention according to regional policies. Reception Responds directly, redirects or brings to the attention of others, telephone and personal enquiries/complaints from programs and departments, community groups, agencies and citizens. Responds tactfully, screens and refers appropriately Supervises/Manages staf…

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