Administrative Assistant

Position Summary ATV Farms is seeking a reliable, organized and computer-proficient Administrative Assistant to support our growing warehouse operations. This position will provide day-to-day administrative assistance with import and export documentation, product labelling, order processing and outgoing shipments. The successful candidate will work in an office setting within our warehouse facility, collaborating closely with warehouse operations personnel and communicating regularly with our main office to ensure accuracy, efficiency and smooth daily operations. We are looking for someone who is a quick learner, detail-oriented, adaptable and comfortable working in a busy, fast-paced environment. Key Responsibilities Provide daily administrative support to warehouse operations personnel. Assist with preparing and organizing import/export paperwork and shipping documentation. Prepare, print and organize product stickers, labels and related documentation. Assist with processing orders and maintaining accurate shipment records. Perform data entry and update spreadsheets, tracking reports and internal systems. Communicate regularly with the main office regarding orders, shipments, documentation and operational requirements. Coordinate with warehouse personnel to ensure paperwork and labelling are accurate and completed on time. Maintain organized electronic and physical filing systems. Respond to emails and assist with general administrative inquiries. Identify and communicate discrepancies in paperwork, orders or labelling. Perform additional administrative duties as required to support daily operations. Qualifications & Skills Strong computer literacy and proficiency in Microsoft Excel, Word and Outlook. Ability to learn new computer programs, systems and procedures quickly. Excellent organizational skills and strong attention to detail. Ability to multitask and manage competing priorities. Strong written and verbal communication skills. Comfortable working independently and collaboratively with warehouse and office personnel. Dependable, punctual and willing to take initiative. Previous administrative or office experience preferred. Experience in warehousing, produce, logistics or shipping documentation is considered an asset but is not required. Ideal Candidate The ideal candidate is a motivated, hands-on individual who learns quickly, is confident using computers and takes pride in completing work accurately and efficiently. They should be comfortable working in a warehouse office environment, communicating between departments and adapting to the changing demands of a growing business. Work Environment This is a full-time, on-site position based in an office located within our warehouse facility. The role involves regular computer work, administrative duties and communication with warehouse staff and the main office. Expected hours: 40.0 per week Benefits: On-site parking Work Location: In person

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